Executive Assistant

About the role

The Executive Assistant for the Brown Arts Institute (BAI) supports the Director and Sr. Director of Administration and Operations. They serve as a central liaison between Senior Leadership, department staff, faculty, and other constituents. The position involves providing high-level support, organizing schedules, managing administrative functions, and monitoring critical project phases.

Responsibilities

• Serve as a central liaison between Senior Leadership, department staff, faculty, and other constituents.
• Provide high-level support to the Director, and Sr. Director of Administration and Operations.
• Organize schedules, staff meetings, and manage various administrative functions.
• Monitor critical phases of important projects.
• Independently manage and support independent project management tasks.

Requirements

• Associates degree plus at least three (3) years of administrative experience, or equivalent combination of skills and experience.
• Experience in an academic or non-profit arts setting preferred.
• Proven organizational, administrative, and time management skills.
• Initiative and judgment to independently problem solve, ability to multitask and prioritize workload.
• The ability to independently develop and implement short- and long-term goals.
• The ability to work independently, but also as a strong team member when the situation warrants.
• Excellent communication skills.
• Customer-focused, customer service oriented.
• Excellent attention to detail.
• Proficient in Microsoft and Google platforms.

Qualifications

Education and Experience: Associates degree plus at least three (3) years of administrative experience, or equivalent combination of skills and experience. Experience in an academic or non-profit arts setting preferred. Proven organizational, administrative, and time management skills. Initiative and judgment to independently problem solve, ability to multitask and prioritize workload. The ability to independently develop and implement short- and long-term goals. Ability to work independently, but also as a strong team member when the situation warrants. Excellent communication skills. Customer-focused, customer service oriented. Excellent attention to detail. Proficient in Microsoft and Google platforms.

Skills

• Administrative support skills.
• Project management skills.
• Communication skills.
• Customer service skills.

Benefits

Education and Experience: Associates degree plus at least three (3) years of administrative experience, or equivalent combination of skills and experience. Experience in an academic or non-profit arts setting preferred. Proven organizational, administrative, and time management skills. Initiative and judgment to independently problem solve, ability to multitask and prioritize workload. The ability to independently develop and implement short- and long-term goals. Ability to work independently, but also as a strong team member when the situation warrants. Excellent communication skills. Customer-focused, customer service oriented. Excellent attention to detail. Proficient in Microsoft and Google platforms.

Pay

Details on pay are not specified in the job posting.

Schedule

Details on the schedule are not specified in the job posting.

Benefits

Details on benefits are not specified in the job posting.

Pay

Details on pay are not specified in the job posting.

Schedule

Details on the schedule are not specified in the job posting.

Benefits

Details on benefits are not specified in the job posting.

Recruiting Start Date

2026-06-22

Job Posting Title

Executive Assistant

Department

Brown Arts Institute

Grade

Grade 8

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Scheduled Weekly Hours

37.5

Position Work Location

Onsite

Submission Guidelines

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application. This position is not eligible for visa sponsorship.

Why Brown?

Brown University is a leading research university that is distinct for its student-centered learning and deep sense of purpose. Our students, faculty, and staff are driven by the idea that their work will impact the world. Brown University offers flexible work/life balance; summer hours, winter break, and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more. Read more about the benefits of working at Brown here.

Additional Information

All remote work must be performed in a state in which Brown is registered to do business.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

EEO Statement

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.