Executive Assistant

About the role

This position provides administrative support to the President of the Sales Division. The primary role is to support the executive, represent him/her in a highly professional manner, and interface with all departments.

Responsibilities

• Support the executive, representing him/her in a highly professional manner
• Interface with all departments within the company
• Aid in managing the executive's schedule using MS Outlook
• Answer phones courteously and determine how best to respond to caller needs
• Respond to caller inquiries and provide information when appropriate
• Take clear, accurate messages or offer the executive's voice mail system
• Assist with various administrative tasks including database management, report generation, events/meeting planning, invoice/expense reporting, copier projects, mail handling, supplies control, and processing of letters/correspondence
• Communicate effectively and professionally, both verbally and in writing, with internal and external contacts to the organization
• Collaborate with other administrative personnel to accomplish organizational goals
• Perform special projects as assigned by the executive
• Provide administrative support to other executive Sales Directors and/or Managers when necessary

Requirements

• Ability to interface well with all departments within the company and to represent the executive in a highly professional manner
• High degree of proficiency with MS Office products including Word, Excel, Access, Power Point, and Outlook
• Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required
• Maintain the highest level of confidentiality
• Exceptional organizational/time management skills required
• Ability to handle multiple tasks simultaneously and meet designated deadlines

Qualifications

• Minimum 2-3 years Administrative Assistant experience
• Prior experience in a real estate sales environment highly desirable
• Bachelor's degree preferred

Skills

• Excellent communication and interpersonal skills
• Proficiency with MS Office products
• Strong organizational and time management skills

Benefits

• Full comprehensive benefits package including Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Commuter Benefits Program, Basic Life/AD&D Insurance, Supplemental Life Insurance, Short-Term Disability, Long Term Disability, and 401(k) Retirement plan
• $55,000 - $60,000 annual salary
• Paid Time and Holidays Off

Pay

• $55,000 - $60,000 annual salary

Schedule

• Not specified