Executive Assistant

Job Description

Responsible for substantial calendar management in Outlook, requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings with attention to different time zones.

Create and modify PowerPoint presentations (i.e., Marketing Materials etc.) including the incorporation and formatting of charts, graphs and images.

Accurately create, format and maintain detailed Excel reports and WORD documents utilizing advanced technical skills.

Create complex travel itineraries and meetings. Maintain a travel profile for each executive with updated travel documents.

Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines.

Utilize analytical skills and a broad understanding of the business to effectively interpret and anticipate the needs of the executives.

Proactively bring together appropriate people and resources to support the executives in addressing issues.

Work effectively without constant and direct supervision or guidance.

Promptly respond to requests with accuracy and a courteous demeanor.

Candidate Profile

• (5+) years’ experience supporting at the executive level
• Demonstrated ability to handle confidential information appropriately
• Highly proficient in MS Office, including Word, Excel, PowerPoint and Outlook (create and/or update PowerPoint presentations and create mail merges with numerous recipients)
• Ability to communicate effectively with all levels of employees, including senior executives and outside contacts
• Experienced with Concur and expense management
• Extremely organized with the ability to anticipate requests and be proactive
• Excellent written and verbal communication skills
• Ability to stay focused, efficient, and effective in managing multiple priorities
• Strong interpersonal skills and good judgment
• Team player

Pay

Salary Range: $85,000 - $115,000