Executive Assistant

About the role

Brainworks is partnered with a growing organization seeking a highly organized, proactive Executive Assistant to support its Founder & CEO. This is a high-impact role for a professional who thrives in a fast-paced, entrepreneurial environment and enjoys bringing structure, organization, and efficiency to an executive’s day. The Executive Assistant will serve as a trusted business partner, managing executive communications, coordinating priorities, protecting the CEO’s time, and ensuring key initiatives move forward seamlessly.

Responsibilities

• Manage the Founder & CEO’s complex calendar, scheduling, and daily priorities.
• Oversee a high-volume email inbox, prioritizing communications and drafting responses as appropriate.
• Serve as the primary liaison between the CEO and internal teams to improve communication and ensure follow-through.
• Act as a gatekeeper, protecting the CEO’s schedule while maintaining accessibility for key stakeholders.
• Utilize AI platforms, including Claude AI, to summarize information, streamline workflows, and enhance productivity.
• Analyze and organize data using Excel to support reporting and presentations.
• Partner closely with the CEO to develop systems and processes that improve organizational effectiveness while maintaining agility.

Requirements

• 2+ years of experience supporting executives, business leaders, or senior management in an Executive Assistant, administrative, or project coordination capacity.
• Experience utilizing AI tools, including Claude AI, to improve productivity and workflow efficiency.

Work Environment

• Full-time, onsite position, reporting to office daily in Philadelphia’s Hospital Graduate area.
• No travel required.

Benefits

• True Executive Assistant role focused exclusively on business responsibilities – no personal assistant duties or errands.
• Healthy work-life balance with standard business hours, no weekend work, and only occasional, brief after-hours communication.
• Direct partnership with the Founder & CEO, serving as a trusted advisor and helping drive organizational effectiveness.
• Opportunity to leverage AI, including Claude AI, to improve workflows, increase efficiency, and help shape how the executive office operates.

Location: Philadelphia, PA