Executive Assistant

About the role

Reporting directly to the Chief of Police and Public Safety, or their designee, supports the day-to-day operations of the Police & Public Safety Department. This position blends high-level administrative work with responsibility for sensitive records, communications, and financial management.

Responsibilities

• Provide direct, confidential administrative support to the Chief and Deputy Chief of Police.
• Manage sensitive personnel records, internal investigations, and confidential communications with the utmost discretion.
• Coordinate daily payroll updates using internal scheduling tools and liaise with payroll and HR teams on illness, injury, and IOD reporting.
• Support the Chief in budget development, tracking, and financial reconciliation. Monitor departmental accounts payable and receivable, prepare invoices, and follow up on collections.
• Assist with department policy updates and accreditation documentation in collaboration with the Deputy Chief.
• Serve as a primary liaison to citizens requesting reports, and interact with local, state, and federal agencies as needed.
• Maintain organized files for incident reports, legal correspondence, disciplinary actions, grants, and operational records.
• Draft official memos, correspondence, and reports; assist with scheduling and internal communications.
• Perform Notary Public duties for department staff as needed.
• Contribute to a positive and professional environment, demonstrating strong ethics, accuracy, and communication.

Requirements

• Associate’s degree in a relevant field or 3–4 years of progressively responsible experience in office management or administrative support, preferably within a public safety environment.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Solid understanding of office software and financial systems (e.g., IMC, MUNIS, CrewSense, CJIS).
• Familiarity with public safety terminology and administrative procedures a plus.
• Proficiency in Microsoft Office Suite, database management, spreadsheets, and digital communication tools.
• Notary Public certification or willingness to obtain.
• Valid driver’s license.
• Ability to sit or stand for extended periods and work at a computer.

Benefits

• 12 paid holidays
• 5 personal days
• 2 weeks of vacation
• 3 weeks of paid sick leave
• MBTA discount
• Participation in the City’s pension plan
• Healthcare through the Commonwealth

Pay

$70,611.14 - $88,689.31

About Us

Boston Housing Authority (BHA) fosters sustainable communities by providing quality affordable housing, bringing stability, opportunity, and peace of mind to thousands of low and moderate-income families across Greater Boston and the City of Boston as a whole. As the largest provider of affordable housing in Boston, one of the most expensive cities in the country, BHA understands housing as a crucial platform for individual, household, and community stability. Through our public housing communities and rental assistance programs, BHA provides housing assistance and services to more than 62,000 low and moderate-income households, including families with children, older adults