Executive Assistant
About the role
Candidate Success Factors: Candidates are measured on the following four performance drivers, which will dictate how individual impact is considered on the Americas platform: Results and Impact, Leadership and Collaboration, Client, Customer and Stakeholder Focus, and Compliance Culture and Conduct.
Responsibilities
- Schedule and track client meetings and support, including Board and Regulatory meetings
- Domestic & International Travel arrangements; expense claims, expedited travel services
- Coordinate webcasts, video and telepresence conferences as needed
- Create, edit and prepare emails, organization charts and presentations
- Manage logistics for visitors
- Aid with the onboarding process of new hires and transfer candidates
- Order, replenish, arrange and distribute departmental supplies
- Manage incoming and outgoing phone calls and communications
- Maintain current e-mail distribution lists in Outlook
- Modification and distribution of departmental reports
- Completion of any reasonable projects or tasks, as requested by management
- Manage principals' inbox/outbox with extensive follow up as needed
- Utilize several applications, both proprietary systems and the Microsoft Office Suite
Requirements
- A minimum of 2 + years of relevant experience
- Excellent calendar management skills, including the coordination of complex executive meetings
- Well organized, detail oriented, flexible and enjoy the administrative challenges of supporting executive level employees
- Experience handling confidential materials at all levels
- Undergraduate degree in related business field of study
- Knowledge of administrative and clerical procedures and systems, such as MS Word, Excel & PowerPoint
- Extensive experience in expense reporting
- Knowledge of principles and processes for providing customer and personal services
- Demonstrated ability to quickly learn and become proficient with a wide range of software applications, including both proprietary systems and the Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
Qualifications
- Bachelor’s degree preferred
Skills
- Not Applicable
Benefits
The expected starting salary range for this position is between $85,000 to $110,000 annually. The actual salary may vary based upon several factors including, but not limited to, relevant skills/experience, time in role, base salary of internal peers, prior performance, business line, and geographic/office location. In addition, our comprehensive benefits package aims to support our employees in various aspects of their lives. From healthcare and wellness programs to retirement plans and childcare services, we prioritize the well-being and growth of our employees. Our benefits include medical, dental and vision coverage, a 401(k) Savings Plan, backup childcare, life, accident and disability insurance, mental health support and paid time off.
Pay
The actual salary may vary based upon several factors including, but not limited to, relevant skills/experience, time in role, base salary of internal peers, prior performance, business line, and geographic/office location.
Schedule
N/A