Executive Assistant

About the role

The Executive Assistant & Coordinator serves as a trusted partner to senior leadership, anticipating needs, protecting time, coordinating priorities, connecting people, and ensuring that important work does not get lost in the shuffle. This position brings structure to a fast-moving environment by managing complex calendars, preparing executive materials, tracking commitments across departments, and providing dedicated support to the Board of Directors and the Chairperson of the Board.

Responsibilities

• Manage complex calendars and coordinate executive schedules
• Prepare executive materials and presentations
• Track commitments across departments and ensure timely follow-up
• Support the Board of Directors and the Chairperson of the Board

Requirements

• Three or more years of experience in executive assistance, administrative coordination, project coordination, or a similar role
• Demonstrated experience managing competing priorities and working with multiple stakeholders
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams
• Excellent written and verbal communication skills, with the ability to produce polished, executive-ready materials
• High level of discretion, professionalism, and sound judgment in handling confidential and sensitive information
• High school diploma or equivalent

Preferred Qualifications

• Associate or bachelor's degree
• Experience supporting senior or executive leadership
• Experience in healthcare, a regulated industry, or a complex multi-entity organization
• Experience supporting a Board of Directors, including meeting materials, minutes, and board portal administration
• Experience coordinating projects or organizational initiatives

Key Competencies

• Highly organized without being rigid, with the flexibility to adjust as priorities change
• Thinks several steps ahead and anticipates what leaders and teams will need
• Exceptional follow-through, with ownership of work from start to finish
• Manages multiple priorities without losing sight of details
• Comfortable working with senior leaders and navigating ambiguity
• Communicates with confidence, professionalism, and practical common sense
• Enjoys technology and learns new systems and tools quickly
• Brings a positive, dependable, can-do attitude that others can count on