Executive Assistant

About the roleWe are hiring an executive administrative assistant to support the CEO of a California engineering and construction company, and to keep active projects organized before problems reach the executive.The work is remote / hybrid working on location 3 days per week. On location is in Oceanside, San Diego.You will manage the calendar, correspondence, and project paperwork, and you will maintain a clear view of each live project: what is due, who owns it, what is on schedule, what isn't, and what needs a decision. The project work is coordination and early warning. You will be working with the team leads. ResponsibilitiesManage the executive calendar, including client, vendor, and internal meetingsPrepare meeting materials and follow up on open itemsDraft and proof correspondence and internal summariesMaintain project files, contracts, permits, and warranty documentsTrack invoices, deposits, and routine vendor follow-upServe as a reliable point of contact when the executive is in the fieldKeep a clear record of open items and close them without a daily prompt Requirements Professional written and spoken EnglishSpanish fluency is preferred but not requiredThree or more years supporting an executive, founder, or small-business owner, preferably a U.S. engineering or construction companyProficiency with Microsoft 365, and with spreadsheetsReliable home office, video presence, and high speed internetAbility to handle confidential client and financial informationAbility to work 8:30 a.m.-5:00 p.m. Pacific, Monday through Friday Preferred qualificationsExperience in construction, real estate, civil engineering, architecture, or a related professional serviceFamiliarity with permitting, contracts, or client billingPrior work with a U.S. founder or executive team Benefits Full benefits package. PTO, full medical, employee discount on primary residence (tenure required), profit share (tenure required).