Executive Assistant

About the role

The COO at Better Companies is seeking an Executive Assistant to manage daily logistics, communications, and administrative operations. The role requires a high-energy, organized, and tech-savvy individual with 3+ years of foundational experience.

Responsibilities

• Manage the COO’s complex professional and personal schedule.
• Filter incoming emails, field calls, and prioritize tasks based on urgency.
• Attend key meetings to take clear notes, document action items, and follow up with team members.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, and dining arrangements.
• Act as a clear, professional point of contact between the COO and internal teams, clients, and external partners.
• Handle standard administrative tasks such as organizing digital files, prepping spreadsheets, drafting memos, and assisting with personal errands.

Requirements

• 3+ years of prior administrative or operational support experience (ideally 4+ years).
• Clear, direct, and professional verbal and written communication skills.
• Deep comfort learning new software quickly. Explicit experience using AI tools to optimize workflow is highly valued.

Physical Demands

This is an indoor office role. You should be comfortable sitting for extended periods, using standard office equipment, and occasionally lifting up to 25 pounds.