Executive Assistant

Who You Are

• High Energy & Proactive: You bring positive urgency to your work. You don’t wait for a checklist; you see a gap, find a solution, and keep things moving forward.
• Resilient & Unflappable: This is a fast-paced role that comes with real pressure. We need someone who stays calm when things get chaotic, handles direct feedback constructively, and focuses on finding solutions rather than getting easily stressed or overwhelmed.
• Tech-Savvy & AI-Fluent: You don't just know Microsoft Office and Google Workspace—you know how to use modern tech and AI tools (like ChatGPT, automation workflows, or scheduling tools) to work smarter, speed up tasks, and organize information.
• Adaptable: You can pivot quickly when priorities change and handle personal errands or high-level corporate tasks with the same level of focus.
• Discreet & Professional: You will handle sensitive company and personal information daily. Total discretion is a hard requirement.

Core Responsibilities

• Calendar & Communication: Manage the COO’s complex professional and personal schedule. Filter incoming emails, field calls, and prioritize what needs his immediate attention.
• Meeting & Project Support: Attend key meetings to take clear notes, document action items, and follow up with team members to ensure projects stay on track.
• Logistics & Travel: Coordinate domestic and international travel, including flights, hotels, ground transportation, and dining arrangements.
• Liaison: Act as a clear, professional point of contact between the COO and internal teams, clients, and external partners.
• Daily Operations: Handle standard administrative tasks (organizing digital files, prepping spreadsheets, drafting memos) and assist with personal errands as needed to maximize the COO's time.

Requirements

• Experience: 3+ years of prior administrative or operational support experience (ideally 4+ years).
• Communication: Clear, direct, and professional verbal and written communication.
• Tech Skills: Deep comfort learning new software quickly. Explicit experience using AI tools to optimize your workflow is highly valued.

Pay & Schedule

• Compensation: $85,000 – $100,000 / year
• Classification: Full-Time, Exempt
• Working Hours: Standard hours are Monday through Friday, structured around a typical 8-hour working day. However, supporting a C-suite executive is rarely a strict punch-in, punch-out job. When high-priority deadlines hit, or unexpected issues arise, you may be requested to work outside the normal standard hours. If you thrive on a dynamic, fast-moving day and don't mind a schedule that adapts to the business's needs, you'll fit right in.