Executive Assistant

Responsibilities

• Be highly responsive. Provide fast, accurate, and thoughtful responses to requests, and follow up on action items.
• Cook up travel itineraries and process associated expenses as required.
• Handle scheduling and calendar management as needed.
• Assist with meeting coordination, including preparing agendas, taking notes, setting action items, and following up.
• Plan and execute events, manage logistics, coordinate vendors, handle catering, compile guest lists, and provide on-site support.
• Keep track of key deliverables, deadlines, and ensure all necessary materials are prepared in advance.
• Maintain and update distribution lists and send department-wide communications.
• Tackle special projects, run occasional personal errands, and take on additional duties and projects as needed.
• Prioritize tasks as needed and organize daily activities.

Requirements

• 4+ years supporting a C-level executive.
• Exceptional organization and follow-through.
• Strong written and verbal communication skills.
• Proficiency with Google Workspace, Zoom, and modern scheduling and expense tools.
• Ability to work on-site, 5-days a week, in Stamford, CT.