Executive Assistant

Location: New York, NY
Duration: 6-month contract, possible contract to hire
Hours: 100% onsite, Monday - Friday, 8:30 AM - 4:30 PM

Responsibilities

• Event and Media Coordination
  • Directly oversees event management needs for the Professor related to conferences and travel.
  • Coordinates high-level domestic and international meetings, events, and conference calls on behalf of the Professor.
  • Manages all planning and logistics related to interviews of the Professor for onsite and in-studio television and radio appearances, including operational requirements and specifications for the film crew and the Professor.
• Communications and Correspondence
  • Handles communications and logistics for the Professor’s presentations, speaking appearances, and publications.
  • Serves as point of contact for the Professor’s high-level inquiries and responds to complex inquiries based on policy.
  • Receives, reviews, and makes appropriate disposition of correspondence, using independent judgment and initiative.
  • Researches, writes, and proofreads high-level correspondence on behalf of the Professor, using independent judgment and attention to detail.
  • Manages the office’s entire electronic correspondence database, including incoming and past correspondence.
• Academic and Operational Support
  • Independently manages and executes projects in support of academic program initiatives.
  • Serves as the first point of contact and “go-to” person for all campus activities for the Professor and resolves issues by working closely with senior leaders in various departments as well as with external constituents.
  • Creates internal office processes and reviews current processes for improvement and efficiencies.
  • Oversees the daily operations of the office while exercising independent discretion and judgment.
• External Relations and Stakeholder Engagement
  • Works closely with and attends to inquiries from international agencies by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
  • Works with colleagues and outside partners to ensure positive and proactive communications.
• Financial and Administrative Management
  • Responsible for preparation, analysis, and audit of departmental travel and expense reports, working closely with the Office of Financial Planning.