Executive Assistant

About the role

Our client, a highly respected global investment management firm, is seeking an Executive Assistant to provide critical support to a team of professionals in a fast-paced, collaborative environment. This role will serve as a key partner in coordinating schedules, managing logistics, preparing business materials, and supporting special projects that help drive team success. The ideal candidate brings 2+ years of administrative or executive support experience, strong organizational skills, and a genuine interest in growing within the financial services industry.

Position Details

Location: Boston, MA
Work Model: Hybrid

Responsibilities

• Managing multiple calendars and coordinating complex meeting schedules
• Arranging domestic and international travel and preparing detailed itineraries
• Creating, organizing, and distributing reports, presentations, and confidential business materials
• Preparing client-facing documents using Microsoft Office and related business applications
• Tracking expenses, maintaining records, and supporting administrative operations
• Assisting with team events, office initiatives, and project-based assignments
• Providing responsive communication support and meeting coordination across internal and external stakeholders

Qualifications

• 2+ years of administrative or executive assistant experience supporting multiple professionals
• Comfort working in a high-volume environment with shifting priorities and sensitive information
• Strong proficiency in Microsoft Office and the ability to quickly learn new technologies and AI-driven tools
• Exceptional attention to detail, judgment, and follow-through
• Excellent communication and relationship-building skills
• Proactive problem-solving abilities, flexibility, and a positive, team-oriented approach

Pay & Schedule

Highly competitive compensation package, discretionary bonus and profit-sharing opportunities. Schedule: 7:00 AM to 4:00 PM.