Executive Assistant

About the role

The Executive Assistant supports the President and other senior staff at Barrett Distribution Centers, a leader in third-party logistics, omni-channel distribution, and direct-to-consumer fulfillment services. Reporting directly to a Barrett Executive, this position provides high-level administrative and organizational support.

Responsibilities

• Researches, plans, integrates, and implements assignments related to the executive's role and business objectives.
• Gathers, organizes, analyzes, and summarizes information from various sources and via different means, requiring extensive knowledge of the executive's administrative role and business objectives.
• Prepares complex administrative reports, statements, or rosters, performs difficult data and information gathering, and drafts special reports/analyses for review by the Barrett Executive.
• Develops and monitors systems for identifying and recording status of major operational objectives; organizes information to identify relevant actions necessary for implementation and evaluation; analyzes proposed outcomes for similarity to others and assists in identifying areas requiring coordination of efforts.
• Gathers various information from internal and external sources pertaining to assigned projects; summarizes content in the most meaningful format and revises as needed from plan conceptualization through execution; prepares narrative, statistical, and/or graphic reports to assist in presentations to internal or external groups.
• Receives complaints, researches issues to point of resolution or referral to department heads.
• Maintains the Administrative Manual (typing and distribution of new policies/procedures, revisions to policies, maintaining files, assembling manuals).
• Develops supportive liaisons with Barrett management team, anticipating or responding to requests for services or personal involvement of the Barrett executive.
• Organizes and maintains record-keeping and other office systems to ensure appropriate security, access to and efficient retrieval of documents and materials, often handling or processing information highly sensitive or confidential in nature.
• Manages work schedule and calendar of appointments so as to contribute to efficient office operations.
• Manages the Barrett Executive’s Outlook; ensures calendar details are up to date and appointments/meeting conflicts are addressed in a timely manner, proactively rescheduling as necessary.
• Maintains a current contact list for the Barrett Executive.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, word and excel documents, PowerPoint and other documents for senior staff.
• Schedules meetings as requested; types agendas and supporting documents; compiles agendas, related materials, and distributes to meeting members; arranges for rooms and refreshments.
• Captures and distributes meeting minutes.
• Arranges travel and accommodations for executives.
• Records expenses and tracks to budgeted expenses, noting areas of potential concern.
• Performs office tasks including maintaining records, files, and ordering supplies.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Affords assistance with booking interviews, scheduling pre-screening activities, and processing on-boarding paperwork.
• Performs other related duties as assigned.

Requirements

• High school diploma required.
• Five years progressively responsible administrative experience.
• Extremely proficient with Microsoft Office Suite with the ability to learn new or updated software.
• Experience with Claude AIMust demonstrate excellent verbal and written communication skills, as well as organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines and the ability to function well in a high-paced and at times stressful environment.

Qualifications

• Must have strong interpersonal skills and be able to work independently and as part of a team.
• Must be able to handle multiple tasks simultaneously and prioritize accordingly.
• Must be able to maintain confidentiality and handle sensitive information.
• Must have excellent organizational and time management skills.

Skills

• Microsoft Office Suite proficiency (Word, Excel, PowerPoint).
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks and priorities.
• Attention to detail.
• Ability to handle confidential information.

Benefits

Health, dental, and vision insurance
Opportunities for advancement – we love to promote from within!
Ongoing training and leadership development
Profit-sharing program – all employees benefit when the company succeeds!
Competitive compensation
Tuition reimbursement
401K savings plan with company match
PTO

Pay

$70K - $85K, depending on experience.

Schedule

Monday through Friday, from 8am-5pm in our Franklin, MA office.

Company Culture

Treats employees like family and allows them to excel. A second-to-none culture where you'll be rewarded for your hard work and dedication.

Equal Opportunity Employer

Barrett Distribution Centers is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, retaliation, national origin, ancestry, sexual orientation, gender, gender identity/expression, mental or physical disability, genetic information, choice of health insurance, marital status, age, veteran status or any other basis protected by law.