Executive Assistant

Qualifications

• Bachelor's degree in public relations, communications, business administration or other related area; equivalent combination of education, training and experience may be considered
• Knowledge of office practices and procedures, preferably specific knowledge of district policies, procedures and operations related to Superintendent's office and Board of Education
• Experience in secretarial work of responsible nature
• Knowledge of principles and practices of business and public administration related to business and office systems, procedures and policies
• Ability to organize, write and prepare reports, letters, surveys and legal documents of professional quality
• Able to accurately perform mathematical computations and prepare statistical documentation and graphic presentations
• Proficient in taking and transcribing dictation, notes and minutes
• Knowledge of administrative and managerial practices and ability to implement them
• Ability to train, supervise and evaluate work of others including planning, organizing and prioritizing work
• Effective communication orally and in written form
• Establishes and maintains effective work relationships with those contacted in performance of duties
• Possession of valid driver's license and personal car for use on district business

Reports to

Superintendent

Job Goal

To perform a variety of high level responsible administrative and confidential support services for Superintendent and Board of Education

Performance Responsibilities

• Represents the Superintendent or other executive staff regarding complex and sensitive issues in meetings with senior management, representatives from other agencies, consultants, and members of the community
• Performs complex and responsible administrative duties to ensure successful coordination, processing, and completion of routine administrative operations for Superintendent and Board of Education
• Directs the planning of, oversees, and coordinates special large projects, planning activities, and goals at the discretion of the Superintendent or designees
• Participates with the Superintendent and senior management in strategic planning to meet District initiatives, policy and governance development, and problem resolution of complex issues and needs of the District
• Serves as a liaison for the Office of the Superintendent to Board Members, schools, departments, public organizations, and stakeholder groups
• Provides communication and support to the Superintendent to ensure the District's strategy, objectives, and performance are effectively relayed to external and internal audiences
• Prepares and contributes to reports, bulletins, briefings, presentations, and responses on operational and strategic issues
• Presents information regarding district programs in a proactive, complete, and media-sensitive manner
• Coordinates, directs and monitors special projects, assignments and activities, and guides requirements and resources to meet goals and deadlines
• Prepares and/or coordinates preparation and distribution of public agendas for Board of Education meetings; organizes and oversees set-up of Board Room and other meeting accommodations
• Attends and serves as recorder at Board of Education meetings; takes notes and prepares official minutes for appropriate review and distribution; obtains Board member signatures on documents as needed
• Serves as supervisor for assigned secretarial/clerical staff; assigns and monitors work, oversees workload and workflow, and evaluates quality and production
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Schedules and arranges district travel for Superintendent and members of Board of Education