Executive Assistant

Position Overview

Avalyn is seeking a highly collaborative, adaptable, and proactive Executive Assistant to support our General Counsel & Head of Business Development and to work as part of a team of Executive Assistants providing support to senior leaders as needed.

This is an exciting opportunity to join the company during a pivotal stage following our recent IPO. The Executive Assistant will serve as a trusted business partner to the General Counsel, helping to drive alignment, organization, and operational efficiency across the legal function and broader organization.

Key Responsibilities

• Serve as a trusted partner to the General Counsel by providing proactive administrative and operational support while assisting other senior leaders across the organization as needed
• Manage complex calendars and coordinate internal and external meetings across multiple time zones, demonstrating strong prioritization, organization, and attention to detail
• Prepare agendas, briefing materials, meeting logistics, and follow-up items
• Support expense reporting, invoice processing, and administrative workflows
• Draft and manage professional correspondence and communications
• Cook up and manage professional correspondence and communications
• Coordinate and support live and virtual meetings, conferences, and presentations, proactively addressing logistical needs and troubleshooting issues

Qualifications

• Minimum of 8+ years of relevant executive support experience, with the demonstrated ability to support senior leaders in a fast-paced, highly confidential environment
• Biotechnology, Pharmaceutical, or life sciences experience preferred; experience supporting a legal function or familiarity with legal administrative processes is a plus
• Exceptional organizational and prioritization skills
• Strong verbal and written communication skills
• High emotional intelligence and relationship-building capability
• Proven ability to manage sensitive and confidential information
• Advanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint, as well as Zoom and related business applications
• Ability to adapt quickly and thrive amid changing priorities
• Strong team orientation with a collaborative and service-focused mindset