Executive Assistant

About the role

Ava Labs is the team behind Avalanche, one of the most performant and widely adopted Layer 1 blockchain networks in the world. Our executive team operates at the intersection of deep technical innovation, institutional capital, and global policy. We are seeking a highly accomplished and discreet Executive Assistant to provide dedicated, high-touch support to our CEO, President and COO.

Responsibilities

• Own and orchestrate complex, high-priority calendars for three C-suite principals simultaneously, resolving conflicts with sound judgement and minimal direction.
• Strategically protect executives' time by prioritizing meetings, flagging scheduling conflicts, and ensuring alignment with organizational priorities and leadership rhythms.
• Carefully coordinate and manage all scheduling for board meetings, leadership off-sites, all-hands events, and executive steering committees.
• Proactively prepare daily and weekly briefings, ensuring all principals are fully informed and prepared for every engagement.
• Serve as the primary communication hub between the CEO, President, COO and internal and external stakeholders, triaging inboxes, drafting high-quality correspondence, and ensuring timely follow-through.
• Demonstrate mature judgment in all communications with and on behalf of executives, knowing when to engage, when to hold back, and how to protect executive headspace during high-intensity periods.
• Exercise considerable discretion in managing sensitive and confidential communications on behalf of all principals.
• Prepare briefing documents, meeting agendas, talking points, and follow-up summaries for key engagements, including QBRs and company-wide communications from the CEO, President and COO.
• Plan and execute complex, multi-leg domestic and international travel itineraries including private and commercial air, ground transportation, accommodations, and visa and passport logistics.
• Anticipate and resolve travel disruptions in real time, ensuring executives are never without a contingency plan.
• Coordinate closely with executive protection personnel, security teams, and home-office staff on travel planning with full awareness of security requirements.
• Manage detailed travel budgets and reconcile expenses in accordance with company policy.
• Support the development of QBRs, board materials, and company-wide executive communications, including research, synthesis, deck preparation, and follow-up tracking.
• Build and maintain strong relationships with home-office staff, senior executive assistants, and department heads to ensure seamless information flow and operational alignment.
• Lead or assist with special projects and strategic initiatives as assigned by the principals.
• Manage vendor relationships, contractor agreements, and external service providers supporting the executive office.

Requirements

• 5+ years of experience supporting C-suite executives, in a high-growth technology or financial services environment.
• Exceptional written communication skills, able to draft board-ready materials, executive correspondence, and company-wide communications without heavy direction.
• Demonstrated ability to build and manage complex international travel programs, including security-conscious itineraries and real-time contingency management.
• Fluency with AI tools and a proven habit of using them to eliminate low-value administrative work.
• Strong financial literacy, budget tracking, expense reconciliation, and vendor management across multiple workstreams.
• Genuine curiosity about the technology and business of Web3. You do not need to be a blockchain expert, but this world should excite you.
• You are based in New York and available to travel internationally.

Qualifications

• Bachelor's degree or equivalent professional experience.

Benefits

• Opportunity to work with a world-class team of experts in computer science, economics, finance, marketing, and law.
• Early-stage funding from Andreessen Horowitz, Initialized Capital, and Polychain Capital, with angel investments from Balaji Srinivasan and Naval Ravikant.
• Commitment to diversity in the workplace and being an Equal Opportunity Employer.

Pay

Negotiable, commensurate with experience.

Schedule

Full-time, remote position with occasional travel to New York and international locations.