Executive Assistant

About the role

This is a Contract to Hire position based out of Saint Charles, MO. This is a fully onsite position.

Responsibilities

• Efficiently manage and maintain the Executive's schedule, ensuring timely reminders and coordination of appointments, meetings, and conferences.
• Handle and prioritize incoming and outgoing communications, including emails, phone calls, and written correspondence, in a professional and timely manner.
• Make travel arrangements, including flight bookings, accommodations, and itinerary planning, to ensure seamless travel experiences for the Executive; as well as submit Concur expense reports on behalf of the Executive.
• Creates Purchase Requisitions, as well purchase materials needed for their assigned department when applicable.
• Organize and maintain records, documents, and files, both electronic and physical, ensuring easy retrieval when necessary.
• Arrange and coordinate meetings, conferences, tradeshows and events; including preparing materials, setting up venues, creating agendas and taking minutes when required.
• Maintain the highest level of confidentiality and discretion when handling sensitive information and documents.
• Monitor and manage expense reports, ensuring accuracy and adherence to the budget, as well as maintain personal expenses to be submitted to the finance team per the deadline requirements.

Qualifications

• Bachelor's degree in business/business administration, or 5+ years of experience in related field is preferred.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in office software, including Microsoft Office Suite.
• Ability to handle multiple tasks simultaneously while maintaining attention to detail.
• High level of professionalism, discretion, and ethical standards.
• Strong problem-solving skills, self-starter and the ability to work independently.
• Flexibility and adaptability to changing priorities and work demands.
• IFS, Concur and Salesforce experience preferred.

Skills

• Outlook
• Microsoft Office
• Calendar Management

Pay

The pay range for this position is $35.00 - $48.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Schedule

This is a Contract to Hire position based out of Saint Charles, MO. This is a fully onsite position.