Executive Assistant

About the role

The Executive Assistant provides high-level administrative and executive support within a highly cross-functional, fast-paced business environment. This role acts as an information and communication hub for a small leadership team, supporting leaders by managing complex calendars, coordinating priorities across multiple stakeholders, conducting research, handling information requests, and performing a wide range of clerical and organizational functions. The position focuses on enabling executives to operate efficiently and effectively while contributing to overall team productivity and operational excellence.

Responsibilities

• Provide high-level administrative support to leaders, including complex calendar management for multiple executives and stakeholders.
• Act as an information and communication manager for the office, ensuring timely, accurate, and professional handling of inquiries, requests, and correspondence.
• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping tasks.
• Review and approve invoices, reports, memos, letters, financial statements, and other business documents for accuracy and completeness.
• Review and approve corporate documents, records, and reports in alignment with established policies and procedures.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan appropriate distribution and follow-up.
• Prepare agendas and make arrangements for committee, board, and other leadership meetings, ensuring all materials and logistics are in place.
• Coordinate and arrange travel, including itineraries and accommodations, as well as planning and organizing meetings and events.
• Manage complex calendaring across multiple stakeholders, balancing priorities and resolving scheduling conflicts in a fast-paced environment.
• Maintain organized and confidential records, files, and documentation to support executive and organizational needs.
• Support executive productivity and operational effectiveness by anticipating needs, identifying issues, and proposing solutions.
• Collaborate closely with a small team and broader administrative community to share best practices and ensure consistent support for the executive office.
• Provide leadership and mentoring support as needed, offering constructive performance feedback to help improve administrative processes and outcomes.
• Assist with vendor management, including coordination and communication with external partners as required.
• Contribute to event planning, including logistics, communications, and coordination of stakeholders.

Essential Skills

• 8–10 years of administrative support experience, including high-level executive assistance.
• 8–10 years of experience managing complex calendars for multiple leaders and stakeholders.
• 8–10 years of vendor management experience.

Work Environment

This role operates in a hybrid work environment based in Redmond, WA, with the expectation that the Administrative Assistant will work on-site three days per week. The position follows a standard Monday through Friday schedule, totaling 40 hours per week, with no regular overtime anticipated. The work setting is fast-paced and highly cross-functional, supporting an executive office and partnering closely with a small team and a broader administrative community. The environment emphasizes collaboration, executive support, and organizational effectiveness, with frequent interaction across different business functions and stakeholders. Standard office equipment and software are provided, including access to Microsoft Office tools such as Word, Excel, and PowerPoint. The culture promotes a supportive administrative community, close partnership with leadership, and opportunities to contribute meaningfully to executive productivity and team growth.

Pay

The pay range for this position is $35.00 - $38.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)