Executive Assistant

About the role

The office manager will serve as the primary point of contact for the Durham office, overseeing all administrative functions and enabling the company's growth.

Responsibilities

• Lead overall office administration
• Maintain executive calendars, travel coordination (domestic and international), and expense report submission
• Draft communications, including emails, memos, documents, presentations, and reports
• Attend meetings, communicate agendas, and track action items
• Facilitate corporate events for the board, customers, and employees
• Partner with facilities and vendors to keep the office operations efficient
• Demonstrate office leadership and interpersonal skills to overcome challenges and put processes in place
• Work toward the completion of special projects, requests, and assignments as appropriate
• Foster a positive team environment and represent the Aspida culture both internally and externally

Requirements

• 3+ years’ experience as an administrative or executive assistant supporting senior leadership
• Proficient in Microsoft Office - especially capable of creating PowerPoint decks
• Experience in supporting and reconciling corporate travel expenses
• Proven skillset in organization, communication, time management, and multitasking
• Able to handle confidential information with discretion and integrity