Executive Assistant

About the role

Oversee Workplace Service operations including mailroom, janitorial, food & beverage, copy/print business supply hub, fitness centers, storage, employee events/programs, and other amenities.

Skills

• 2+ years of workplace programs, facilities, employee experience, events, and/or site management experience.
• 2+ years of relevant experience
• Tech-savvy and quick to learn new systems and applications
• Proficient in Workspace, Excel, and other online productivity tools
• Strong organizational and administrative skills with the ability to manage multiple priorities effectively
• Strong technical aptitude with the ability to quickly learn and navigate new online systems and software, including Workspace and Excel
• Experience in organizing events and managing small projects efficiently
• Experience working with cross-functional teams
• Ability to collect and analyze feedback to improve workplace services
• Office management or administrative experience is a plus
• Familiarity with facility management principles and operations is a plus.

Responsibilities (Day In The Life Of)

• Manage in-office food services program; ensuring healthy variety in a cost effective way.
• Manage the activities of the on-site contractors, providing guidance and support, and ensuring all contracted services are being provided.
• Develop, plan, and execute employee events in the office based on employee feedback and interests.
• Cook up logistics for internal events, including catering, setups, and communications.
• Monitor and evaluate the success of workplace events, making recommendations for future improvements.
• Manage Operational Expenses for assigned cost centers; efficient use of budget, tracking and reporting expenses, and vendor accountability. Reporting out on a monthly and quarterly basis.
• Partner with Real Estate, Facilities, Security, and Health and Safety to ensure compliance and best practices within the workplace.
• Partner with the Occupancy Planner on any space planning needs for the office, including team seating changes, ensuring layout, workflow, storage, and aesthetics of spaces align with intended purpose, promoting efficiency and productivity.
• Partner with the facility management team to ensure systems are in working order and provide an ideal atmosphere for employee and external guests.
• Stakeholder management through strong working relationships, partnership, and effective communication.
• Partner with cross-functional partners to create an inclusive and collaborative work environment.

Persoanlty Profile

• Highly organized with excellent attention to detail and time management skills
• Excellent communication and interpersonal skills; ability to effectively manage feedback from employees and site stakeholders
• Strong customer service skills that involve solving more complex issues, actively listening to employee feedback and implementing suggestions for improvement
• A proven ability to be a self-starter capable of driving results without significant supervision
• Exceptional organizational skills, ability to multi-task and successfully coordinate multiple projects simultaneously; ability to prioritize activities effectively while ensuring a high level of accuracy and attention to detail

Location

Plano, 75204

Pay and Other Compensation

The annual hourly rate for this position is between $25 - $28 per hour. Factors which may affect pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.

Benefits

The Company offers the following benefits for this position, subject to applicable eligibility requirements: [medical insurance] [dental insurance] [vision insurance] [401(k) retirement plan] [life insurance] [long-term disability insurance] [short-term disability insurance]

Want to change the world? Let us know. Tell us about your experiences, education, and ambitions. Bring your knowledge, unique viewpoint, and creativity to the table. Let’s talk!