Executive Assistant

At ASAPP, our mission is simple: deliver the best AI-powered customer experience—faster than anyone else. To achieve that, we’re guided by principles that shape how we think, build, and execute. We value customer obsession, purposeful speed, ownership, and a relentless focus on outcomes. We work in tight, skilled teams, prioritize clarity over complexity, and continuously evolve through curiosity, data, and craftsmanship. We are a team of problem solvers who thrive in fast-paced environments, love collaborating with great talent, and approach every day like it’s Day 1. We're a globally diverse team with hubs in New York City, Mountain View, Latin America, and India—embracing both hybrid and remote work to bring the best minds together, wherever they are. If you're driven by continuous learning, rapid pivots, and the challenges of building in a high-growth startup, we’d love to talk. This is more than a job—it’s a journey. We are currently in search of an Executive Assistant to support members of our leadership team and help to manage an ongoing delightful experience for all NYC employees by providing operational support and helping maintain an inclusive and safe environment. What you'll do - Executive Assistance Own calendar management to ensure a productive workflow of the day's activities for leadership membersExtensive scheduling (via Google Calendar), monitoring, and prioritizing of the day-to-day incoming communicationsCoordinate internal and external meetings, logistics, agendas, and communicationsHandle all travel arrangements including flights, hotels, ground transportation, etcProvide expense support (via Ramp) What you'll do - General Office Support & HR Support Greet and assist employees, candidates, and visitors to the NYC officeServe as a point of contact for vendors (food/beverage, repairs) on daily office maintenance and events. Keep the office stocked with food, snacks, and pantry essentialsHelp coordinate new-hire onboarding scheduling, first-day setup, and making sure new employees feel welcome from day oneSupport planning and execution of team events and offsites.Assist with day-to-day benefits administration and serve as a friendly first point of contact for employee questionsHelp maintain office traditions and programs (happy hours, celebrations, milestones, recognition, etc.) What you'll need At least two years of experience as an Executive Assistant in a fast-paced environment, supporting a senior executiveHeavy calendar, travel, and meeting planning experienceProven ability to successfully balance and prioritize multiple tasks and projects simultaneouslyAbility to anticipate the needs of leadership members before and during each workdayExcellent judgment while handling highly confidential informationExcellent written and verbal communication skillsStrong emotional intelligence, self awareness and professional maturityExcellent Mac skillsExperience with Google Calendar and Google Meet video conferencingExperience organizing company events (preferred, not required) $90,000 - $120,000 a year ASAPP is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status. If you have a disability and need assistance with our employment application process, please email us at [email protected] to obtain assistance. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.