Executive Assistant
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use - for any list of duties/requirements/benefits, and
for prose. Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. Prefer a few substantive sections over many thin ones. Output ONLY the HTML fragment — no /, no markdown code fences.
We need to extract sections: About the role (maybe description of role), Responsibilities (Primary Functions And Essential Responsibilities), Qualifications (Education, Experience Required, General Requirements, Reporting Relationships?), Benefits (Benefits offerings), Pay (Compensation mentions anticipated rate listed below but not given actual number; says "The anticipated rate for this position is listed below." No actual rate given, so we cannot create Pay section because no specific rate. So we should not include Pay. Schedule: not given. So we skip.
We need to include "About the role" maybe from the first paragraph about company culture and purpose? Actually "Over the last 20 years..." is about company culture, not role. The role description starts after "Job Description". Could treat that as "About the role". We'll include a section About the role with prose summarizing role: "Ares Management is seeking an Executive Assistant with strong administrative support and organizational skills to provide high level support to professionals in a fast-paced environment..." etc.
Responsibilities: list bullet points from Primary Functions And Essential Responsibilities. We need to parse them into bullet list items.
Qualifications: Education, Experience Required, General Requirements, Reporting Relationships? Possibly combine into Qualifications section with subpoints? But we can just list bullet items under Qualifications.
Benefits: list benefits from "Ares U.S. Core Benefits include ..." plus additional benefits.
We must not include duplicated lines. Ensure we preserve all substantive info.
Let's extract content.
First paragraph: "Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry."
That's about company, could be placed under "About the role" or maybe separate "About the company". But instruction only gives examples of headings; we can use any heading that matches content. Could use "About the role" for role description, but the first paragraph is more about company. Could still put under "About the role" as it's context. Or we could create a section "About the company". Not in examples but allowed? The instruction says use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It gives examples but not exclusive list. Probably we should stick to those examples. So we can put company overview under "About the role". That's okay.
Then job description paragraph: "Ares Management is seeking an Executive Assistant with strong administrative support and organizational skills to provide high level support to professionals in a fast-paced environment. The role provides administrative support by managing heavy calendaring, coordinating travel, handling expense reports, and answering calls, among other general support responsibilities. Additionally, it includes office management services. The ideal candidate must be a self-starter and demonstrate excellent follow-up skills. Ares looks for people who are enthusiastic to grow their skills and take on new responsibilities to provide high-level value-add support for the professionals they cover, along with a willingness to pitch in and collaborate with other administrative team members, including sharing backup coverage needs."
That's also role description. Combine with earlier paragraph maybe.
Now "Primary Functions And Essential Responsibilities" section: we need to extract bullet points.
Let's rewrite each sentence as bullet.
- Goal-level calendar management, reflecting professionals’ priorities and adapting as necessary, with excellent communication to involved parties and stakeholders (including senior firm management and their assistants)
- Extensive coordination and scheduling of internal and external meetings and conference calls, video conference meetings utilizing Outlook calendar and Zoom for senior professionals; includes arranging for catering, document distribution and ensuring conference room technology setup
- Partner closely with professionals supported to manage meeting changes and keep them on schedule throughout the day
- Schedule meetings and conference rooms as necessary using Ares protocols
- Coordinate set up and clean up conference rooms for catered meetings
- Coordinate all aspects of domestic and international travel (air, ground, and lodging); manage payment and maintain real-time tracking of meeting and itinerary changes
- Manage payment and maintain real time tracking of meeting and itinerary changes (duplicate? Actually appears twice; we should deduplicate)
- Maintain current passports and necessary visas, as relevant
- Compose detailed itineraries for all travel and key meetings, print boarding passes and checking-in professionals for their flights
- Track flights to ensure they are on time and not cancelled
- Be on call for necessary changes, including after hours
- Organize and create cash and AMEX expense reports using Ares’s expense system, Concur
- Liaise with building management liaison? Actually "Additional Office Manager Services" subheading then bullet points:
- Liaise with building management regarding issues within office space
- Coordinate supplemental cleaning of the space as necessary
- Oversee local parking and badge access
- Inventory, order, and distribute office and pantry supplies
- Work with Facilities team and local business leads with projects and space planning
- Coordinate Ares US Corporate Services programs on a local level
- Maintain an ongoing Reception Desk presence as needed
- Mail Services - Sorting/scanning/shipping
- Strong onsite presence (Monday-Friday) and after hours when needed
We need to deduplicate duplicate line about payment tracking.
Now Qualifications:
Education: Bachelor’s Degree strongly preferred, but not required
Experience Required: Minimum 3-5 years of experience as an Administrative Assistant or Office Manager.
General Requirements: list bullet points:
- Effective prioritization of multiple professionals
- Travel coordination; domestic & international
- Technical proficiency; programs used include, MS Word, Excel, PowerPoint, Outlook, Zoom
- Participation in general administrative duties, ad-hoc projects
- Experience in managing multiple calendars, scheduling appointments, and screening incoming calls
- Background in financial services a plus
Reporting Relationships: Administrative Manager
We could include Reporting Relationships under Qualifications or separate? Probably under Qualifications.
Now Benefits:
"Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit. Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more."
We need to list as bullet points.
Now Pay: Not given specific rate, so we should not include Pay section.
Schedule: Not given.
Now we need to output HTML fragment with headings and
or
- .
We should avoid repeating job title.
We'll produce:
About the role
Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry. Ares Management is seeking an Executive Assistant with strong administrative support and organizational skills to provide high level support to professionals in a fast-paced environment. The role provides administrative support by managing heavy calendaring, coordinating travel, handling expense reports, and answering calls, among other general support responsibilities. Additionally, it includes office management services. The ideal candidate must be a self-starter and demonstrate excellent follow-up skills. Ares looks for people who are enthusiastic to grow their skills and take on new responsibilities to provide high-level value-add support for the professionals they cover, along with a willingness to pitch in and collaborate with other administrative team members, including sharing backup coverage needs.
Responsibilities
- Goal-level calendar management, reflecting professionals’ priorities and adapting as necessary, with excellent communication to involved parties and stakeholders (including senior firm management and their assistants)
- Extensive coordination and scheduling of internal and external meetings and conference calls, video conference meetings utilizing Outlook calendar and Zoom for senior professionals; includes arranging for catering, document distribution and ensuring conference room technology setup
- Partner closely with professionals supported to manage meeting changes and keep them on schedule throughout the day
- Schedule meetings and conference rooms as necessary using Ares protocols
- Coordinate set up and clean up conference rooms for catered meetings
- Coordinate all aspects of domestic and international travel (air, ground, and lodging); manage payment and maintain real-time tracking of meeting and itinerary changes
- Maintain current passports and necessary visas, as relevant
- Compose detailed itineraries for all travel and key meetings, print boarding passes and checking-in professionals for their flights
- Track flights to ensure they are on time and not cancelled
- Be on call for necessary changes, including after hours
- Organize and create cash and AMEX expense reports using Ares’s expense system, Concur
- Liaise with building management regarding issues within office space
- Coordinate supplemental cleaning of the space as necessary
- Oversee local parking and badge access
- Inventory, order, and distribute office and pantry supplies
- Work with Facilities team and local business leads with projects and space planning
- Coordinate Ares US Corporate Services programs on a local level
- Maintain an ongoing Reception Desk presence as needed
- Mail Services - Sorting/scanning/shipping
- Strong onsite presence (Monday-Friday) and after hours when needed
Qualifications
- Education: Bachelor’s Degree strongly preferred, but not required
- Experience Required: Minimum 3-5 years of experience as an Administrative Assistant or Office Manager.
- Effective prioritization of multiple professionals
for prose. Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. Prefer a few substantive sections over many thin ones. Output ONLY the HTML fragment — no /, no markdown code fences. We need to extract sections: About the role (maybe description of role), Responsibilities (Primary Functions And Essential Responsibilities), Qualifications (Education, Experience Required, General Requirements, Reporting Relationships?), Benefits (Benefits offerings), Pay (Compensation mentions anticipated rate listed below but not given actual number; says "The anticipated rate for this position is listed below." No actual rate given, so we cannot create Pay section because no specific rate. So we should not include Pay. Schedule: not given. So we skip. We need to include "About the role" maybe from the first paragraph about company culture and purpose? Actually "Over the last 20 years..." is about company culture, not role. The role description starts after "Job Description". Could treat that as "About the role". We'll include a section About the role with prose summarizing role: "Ares Management is seeking an Executive Assistant with strong administrative support and organizational skills to provide high level support to professionals in a fast-paced environment..." etc. Responsibilities: list bullet points from Primary Functions And Essential Responsibilities. We need to parse them into bullet list items. Qualifications: Education, Experience Required, General Requirements, Reporting Relationships? Possibly combine into Qualifications section with subpoints? But we can just list bullet items under Qualifications. Benefits: list benefits from "Ares U.S. Core Benefits include ..." plus additional benefits. We must not include duplicated lines. Ensure we preserve all substantive info. Let's extract content. First paragraph: "Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry." That's about company, could be placed under "About the role" or maybe separate "About the company". But instruction only gives examples of headings; we can use any heading that matches content. Could use "About the role" for role description, but the first paragraph is more about company. Could still put under "About the role" as it's context. Or we could create a section "About the company". Not in examples but allowed? The instruction says use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It gives examples but not exclusive list. Probably we should stick to those examples. So we can put company overview under "About the role". That's okay.
Then job description paragraph: "Ares Management is seeking an Executive Assistant with strong administrative support and organizational skills to provide high level support to professionals in a fast-paced environment. The role provides administrative support by managing heavy calendaring, coordinating travel, handling expense reports, and answering calls, among other general support responsibilities. Additionally, it includes office management services. The ideal candidate must be a self-starter and demonstrate excellent follow-up skills. Ares looks for people who are enthusiastic to grow their skills and take on new responsibilities to provide high-level value-add support for the professionals they cover, along with a willingness to pitch in and collaborate with other administrative team members, including sharing backup coverage needs."
That's also role description. Combine with earlier paragraph maybe.
Now "Primary Functions And Essential Responsibilities" section: we need to extract bullet points.
Let's rewrite each sentence as bullet.
- Goal-level calendar management, reflecting professionals’ priorities and adapting as necessary, with excellent communication to involved parties and stakeholders (including senior firm management and their assistants)
- Extensive coordination and scheduling of internal and external meetings and conference calls, video conference meetings utilizing Outlook calendar and Zoom for senior professionals; includes arranging for catering, document distribution and ensuring conference room technology setup
- Partner closely with professionals supported to manage meeting changes and keep them on schedule throughout the day
- Schedule meetings and conference rooms as necessary using Ares protocols
- Coordinate set up and clean up conference rooms for catered meetings
- Coordinate all aspects of domestic and international travel (air, ground, and lodging); manage payment and maintain real-time tracking of meeting and itinerary changes
- Manage payment and maintain real time tracking of meeting and itinerary changes (duplicate? Actually appears twice; we should deduplicate)
- Maintain current passports and necessary visas, as relevant
- Compose detailed itineraries for all travel and key meetings, print boarding passes and checking-in professionals for their flights
- Track flights to ensure they are on time and not cancelled
- Be on call for necessary changes, including after hours
- Organize and create cash and AMEX expense reports using Ares’s expense system, Concur
- Liaise with building management liaison? Actually "Additional Office Manager Services" subheading then bullet points:
- Liaise with building management regarding issues within office space
- Coordinate supplemental cleaning of the space as necessary
- Oversee local parking and badge access
- Inventory, order, and distribute office and pantry supplies
- Work with Facilities team and local business leads with projects and space planning
- Coordinate Ares US Corporate Services programs on a local level
- Maintain an ongoing Reception Desk presence as needed
- Mail Services - Sorting/scanning/shipping
- Strong onsite presence (Monday-Friday) and after hours when needed
We need to deduplicate duplicate line about payment tracking.
Now Qualifications:
Education: Bachelor’s Degree strongly preferred, but not required
Experience Required: Minimum 3-5 years of experience as an Administrative Assistant or Office Manager.
General Requirements: list bullet points:
- Effective prioritization of multiple professionals
- Travel coordination; domestic & international
- Technical proficiency; programs used include, MS Word, Excel, PowerPoint, Outlook, Zoom
- Participation in general administrative duties, ad-hoc projects
- Experience in managing multiple calendars, scheduling appointments, and screening incoming calls
- Background in financial services a plus
Reporting Relationships: Administrative Manager
We could include Reporting Relationships under Qualifications or separate? Probably under Qualifications.
Now Benefits:
"Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit. Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more."
We need to list as bullet points.
Now Pay: Not given specific rate, so we should not include Pay section.
Schedule: Not given.
Now we need to output HTML fragment with headings and
or
- .
We should avoid repeating job title.
We'll produce:
About the role
Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry. Ares Management is seeking an Executive Assistant with strong administrative support and organizational skills to provide high level support to professionals in a fast-paced environment. The role provides administrative support by managing heavy calendaring, coordinating travel, handling expense reports, and answering calls, among other general support responsibilities. Additionally, it includes office management services. The ideal candidate must be a self-starter and demonstrate excellent follow-up skills. Ares looks for people who are enthusiastic to grow their skills and take on new responsibilities to provide high-level value-add support for the professionals they cover, along with a willingness to pitch in and collaborate with other administrative team members, including sharing backup coverage needs.
Responsibilities
- Goal-level calendar management, reflecting professionals’ priorities and adapting as necessary, with excellent communication to involved parties and stakeholders (including senior firm management and their assistants)
- Extensive coordination and scheduling of internal and external meetings and conference calls, video conference meetings utilizing Outlook calendar and Zoom for senior professionals; includes arranging for catering, document distribution and ensuring conference room technology setup
- Partner closely with professionals supported to manage meeting changes and keep them on schedule throughout the day
- Schedule meetings and conference rooms as necessary using Ares protocols
- Coordinate set up and clean up conference rooms for catered meetings
- Coordinate all aspects of domestic and international travel (air, ground, and lodging); manage payment and maintain real-time tracking of meeting and itinerary changes
- Maintain current passports and necessary visas, as relevant
- Compose detailed itineraries for all travel and key meetings, print boarding passes and checking-in professionals for their flights
- Track flights to ensure they are on time and not cancelled
- Be on call for necessary changes, including after hours
- Organize and create cash and AMEX expense reports using Ares’s expense system, Concur
- Liaise with building management regarding issues within office space
- Coordinate supplemental cleaning of the space as necessary
- Oversee local parking and badge access
- Inventory, order, and distribute office and pantry supplies
- Work with Facilities team and local business leads with projects and space planning
- Coordinate Ares US Corporate Services programs on a local level
- Maintain an ongoing Reception Desk presence as needed
- Mail Services - Sorting/scanning/shipping
- Strong onsite presence (Monday-Friday) and after hours when needed
Qualifications
- Education: Bachelor’s Degree strongly preferred, but not required
- Experience Required: Minimum 3-5 years of experience as an Administrative Assistant or Office Manager.
- Effective prioritization of multiple professionals