Executive Assistant

The Role

This is not a traditional administrative role. You will serve as a proactive, high-impact extension of executive leadership, helping drive alignment, optimize time, and support key initiatives especially during a pivotal Q4 planning and events cycle.

What You’ll Do

• Manage complex, high-volume calendars for three revenue leaders, proactively resolving conflicts and optimizing schedules
• Anticipate needs, prepare executives with briefings and materials ahead of meetings, and ensure alignment across priorities
• Serve as a gatekeeper and facilitator, ensuring seamless communication across stakeholders
• Career Support & Organizational Support
• Coordinate primarily domestic travel, including site visits and leadership travel to Atlanta
• Manage bookings (direct + Concur/Carlson systems) and handle expense reporting, reconciliation, and follow-ups
• Support leadership meetings and event coordination, including catering and logistics for key sessions (notably Oct–Dec)
• Prepare meeting materials, capture action items, and follow through on deliverables
• Maintain confidential records, correspondence, and executive documentation
• Support external engagement efforts such as industry events, committees, and community outreach
• Act as the professional face of leadership, hosting visitors and interacting with internal/external partners

What They’re Looking For

• 5+ years of experience supporting senior executives (Director level or above) in a fast-paced environment
• Proven ability to manage complex calendars, competing priorities, and dynamic schedules
• Experience with travel coordination tools (Concur or Carlson preferred)
• Strong proficiency with Google Workspace or Microsoft Office tools
• Demonstrated success planning meetings, events, or executive-level engagements

What Sets You Apart

• Proactive, forward-thinking mindset — anticipating needs vs. reacting
• Strong executive presence, professionalism, and communication skills
• Ability to operate with discretion and sound judgment in high-visibility situations
• Experience working across multiple leadership styles and personalities
• Background in financial services, fintech, or large corporate environments is a plus

Work Environment & Logistics

• 📍 Atlanta-based role (Alpharetta preferred; occasional Midtown presence)
• 🏠 Hybrid schedule: In-office Tues–Thurs; remote flexibility Mondays/Fridays
• 🎤 Interview Process: - First round: On-site (targeting July 13–15)
• 🔍 Second round: Virtual with supported executives
• ⏰ Engagement Type: Contract with potential to extend or convert based on performance and business needs

Why This Role

• Direct exposure to key revenue leaders in a Fortune 500 environment
• Opportunity to operate as a true business partner, not just administrative support
• Visibility into strategic initiatives, executive decision-making, and leadership operations
• Chance to establish yourself in a role that could lead to long-term career growth within Equifax

Next Steps

• 🚀 Next Steps
• 🌍 UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems