Executive Assistant

About the role

Omaha AOI is seeking an experienced Executive Assistant to support the CEO. Ideal candidates should have 3-5 years of relevant experience, exceptional organizational and communication skills, and a strong ability to manage multiple tasks.

Responsibilities

• Serve as a trusted partner to the CEO by managing and coordinating a complex calendar, including scheduling meetings, appointments, and travel arrangements.
• Anticipate and resolve scheduling conflicts with minimal disruption.
• Provide timely reminders and ensure the CEO is prepared for meetings and appointments.
• Handle incoming and outgoing communications, exercising sound judgment and discretion.
• Attend key internal meetings to capture and distribute meeting minutes.
• Coordinate and manage special projects and initiatives, facilitating communication and collaboration across departments.
• Plan and execute internal company events, managing all logistics including venue, catering, audio/visual, setup, and post-event follow-up.
• Maintain the company-wide events calendar and collaborate with senior leadership on internal communications and announcements.

Requirements

• Exceptional organizational and communication skills.
• Professional executive presence and discretion.
• Strong project management and multitasking abilities.
• Experience coordinating events and workplace operations.
• Proficiency in Microsoft Office Suite and scheduling platforms.

Qualifications

Here are the qualifications we're looking for:

• 3-5 years of Executive Assistant or similar experience.
• Exceptional organizational and communication skills.
• Professional executive presence and discretion.
• Strong project management and multitasking abilities.
• Experience coordinating events and workplace operations.
• Proficiency in Microsoft Office Suite and scheduling platforms.

Skills

• Trusted Partner Mindset
• Executive Presence
• Organizational Excellence

Benefits

At Omaha AOI, we offer:

• Competitive salary
• Health, dental, and vision insurance
• 401(k) with company match
• Paid vacation, sick leave, and holidays
• Tuition reimbursement
• Professional development opportunities