Executive Assistant

About the role

The Executive Assistant supports the business activities of key executive(s) and provides strategic partnership to improve day-to-day efficiency. Responsibilities include organizing and managing business activities, coordinating meetings and events, preparing reports, and handling confidential matters.

Responsibilities

• Organizes, manages and coordinates the business activities of multiple key executives including schedule/calendar management, travel administration, report preparation, project management, professional meeting/speaking arrangements, company records management, data analysis and responding to inquiries from leaders within and outside the company.
• Acts as a communication liaison representing key executive(s) to others.
• Captures and analyzes data to prepare reports and documents.
• Schedules speaking engagements, prepares speeches and creates presentations collaboratively with the Strategic Execution and Communications, and Marketing teams.
• Maintains department records and files; files and retrieves documents and reference materials.
• Manages internal meeting schedules, agendas, reservations, meeting prep activities and ensures required materials are available.
• Handles confidential matters, information and communications.
• Uses discretion and judgement and knowledge of organization to facilitate the executive’s activities.
• Proactively looks for ways to increase efficiency and provide support.

Requirements

• Five or more years of previous executive assistant to senior leadership role in a professional office environment.
• Strong oral, written, grammar and interpersonal communication skills; ability to communicate clearly, professionally and effectively with senior leaders and external partners; ability to work and collaborate with a wide variety of people and roles.
• Strong relationship management skills.
• Very strong technical competency, specifically MS Office Suite experience (Excel, Outlook and Word).
• Excellent organizational skills; foresight to anticipate questions/issues, attention to detail and ability adapt to changing priorities.
• Self-motivated, energetic learner and ability to work independently with minimal supervision.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or other related field preferred.
• Previous distribution business experience preferred.
• Previous project management experience preferred.

Benefits

• Weekly Pay
• Health, Dental, & Vision Insurance
• Paid Vacation & Sick Time
• 401k with Company Match
• Free Beer throughout the year

Pay

Commensurate with experience.

Schedule

Flexible schedule with occasional event and weekend work as required.