Executive Assistant

Job Summary

The Executive Assistant – Hospital Administration supports the CEO, CFO, CNO, and other executive leaders by coordinating administrative functions, handling confidential communications, and facilitating the efficient operation of the executive office.

Essential Functions

• Provides high-level administrative support to the CEO, CNO, CFO, and Executive Team.
• Manages calendars, schedules meetings, coordinates travel arrangements, and prepares expense reports.
• Prepares and edits correspondence, reports, agendas, meeting minutes, and other documents.
• Acts as a liaison between administration, department leadership, board members, and external contacts.
• Captures and distributes materials for executive and board meetings (e.g. Board of Trustees, Leadership Committees).
• Maintains confidential executive and administrative files and documents.
• Supports office operations including answering phones, greeting visitors, handling mail, and ordering supplies.
• Affords coordination of hospital events, conferences, and special projects.
• Tracks and maintains administrative schedules (e.g. Administrator-on-call lists, room reservations).
• Supports foundation or auxiliary projects (e.g. Cleo Craig Cancer Foundation).
• Provides backup support to administrative assistants and other departments as needed.

Knowledge/Skills/Abilities/Expectations

• Strong organizational, time management, and multitasking skills
• Excellent verbal and written communication abilities
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to maintain confidentiality and handle sensitive information with discretion
• Demonstrated professionalism and ability to work under pressure with frequent interruptions
• Typing speed of 60 wpm or higher preferred
• Skilled in scheduling, meeting logistics, and report formatting

Qualifications

• Education: High School Diploma or Equivalent including education equivalent to completion of secondary school or demonstrated ability to perform the essential functions of the role. AndPostsecondary (Cert/Diploma/Program Grad) or associates degree in business or secretarial training (Preferred)
• Licenses/Certifications: None Specified
• Upon Hire: Experience: 3+ years in an executive administrative support role (Required) AndPrior Experience in healthcare administration (Preferred)