Executive Assistant
American Public University System · United States · 2 days ago
RemoteRemoteAdministrativeFull-time
About the role
The Executive Assistant reports directly to the Senior Executive Assistant (EA) to the President and CEO, providing dedicated Executive support to the Legal and HR teams, with additional support to the Executive Leadership Team (ELT) as needed.
Responsibilities
- Completes a broad variety of Executive tasks to include assisting with calendar management; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings.
- Covers for the Sr. EA on special projects, Board-related logistics, or leadership events as needed.
- Processes payments and reimbursements utilizing the organization’s accounts payable systems and processes.
- Provides backup and overflow support to the Executive Leadership Team on an as-needed basis, in coordination with the Sr. EA.
- Maintains executive’s contact database as needed.
- Maintains electronic and physical files.
- Performs office tasks such as copying material, assembling binders/packets, creating/updating documents, and spreadsheets, etc.
- Maintains working knowledge of the organization’s Travel Policy, including direct coordination with the organization’s travel company and oversight of travel reporting functions.
- Special projects and other duties as assigned to support the APEI enterprise.
Requirements
- 2+ years of experience supporting C-level executives, preferably in a public company.
- A-can do attitude with demonstrated ability to perform in fast-paced, deadline-driven environment.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Superior interpersonal skills and the ability to build strong relationships and collaborate across functions.
- Excellent written and verbal communication skills.
- High degree of discretion and professionalism when handling confidential information.
- Strong decision-making ability.
- Highly resourceful team player.
- Ability to anticipate approaching problems and establish plans for future success.
- Prior proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
- Highly proficient with MS Office Suite, Teams, Zoom, and other collaboration tools to enable productivity in a virtual environment.
- Collaborative, flexible, and eager to learn — comfortable stepping in wherever support is needed.
Qualifications
- Bachelor's Degree preferred.
Benefits
This role offers strong visibility across the organization, with the opportunity to build relationships across the full leadership team, take on expanding responsibilities, and collaborate closely with the Sr. EA on cross-functional priorities.
Skills
- Strong organizational skills.
- Excellent written and verbal communication skills.
- High degree of discretion and professionalism.
- Highly proficient with MS Office Suite, Teams, Zoom, and other collaboration tools.
- Collaborative, flexible, and eager to learn.
Pay
Commensurate with experience.
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