Executive Assistant

About the role

The Executive Assistant position at American Capital Group is located in Bellevue, WA. Founded in 1987, the company specializes in multifamily community development, managing over 25 properties in four Western states. Key aspects include in-house development from acquisitions to asset management, leveraging technology for efficiency, and a commitment to diversity and inclusion.

Position Overview

• Schedule: Monday through Friday 7am to 4pm. Flexibility for additional hours may be required.
• On-Site Requirement: Physical presence at the corporate office during office hours is mandatory.
• Compensation Package:
  • $36.06 to $38.46 / Hour
  • Offers based on experience and location.

What We Offer

• Competitive starting wages.
• A company-wide commitment to diversity and inclusion.
• A positive work environment valuing employee contributions.
• A fun culture with team-building activities and events.
• Medical, dental, and vision benefits with employer-paid premiums.
• 401(k) contribution opportunity with an annual company match.
• Paid sick leave and vacation.
• Comprehensive training programs and development opportunities.

What We're Looking For

• High school diploma or GED required.
• Associate or bachelor’s degree in related field preferred.
• 2 – 4 years of executive/administrative support experience, preferably in construction/general contracting.
• Experience with Procore preferred.
• Customer service experience required.
• Exceptional attention to detail and organizational abilities.
• Effective communication and teamwork skills.
• A positive outlook and collaborative team approach.
• Responsibility and pride in work.
• Fluent in English, with strong reading, speaking, and writing skills.
• Proficiency in Microsoft Office applications.

Your Role

• Executive & Operations Support:
  • Manage executive calendars, meetings, travel, and scheduling.
  • Prepare meeting agendas, reports, and presentation materials.
  • Track operational initiatives, assignments, and follow-up items.
  • Support executive reporting and special projects.
• Construction & Operations Administration:
  • Coordinate meetings with internal teams, vendors, and subcontractors.
  • Distribute operational reports and company communications.
  • Review administrative documents for completeness and maintain tracking logs.
  • Support payroll allocations, records management, and departmental initiatives.
• Human Resources & Employee Support:
  • Cooky interviews, onboarding activities, and employee travel.
  • Manage inventory of company apparel, PPE, and employee equipment.
  • Process PTO requests and assist with employee engagement events.
• Project & Systems Support:
  • Maintain project documentation, compliance records, and tracking logs.
  • Provide administrative support within Procore and other business systems.
  • Track software licenses, subscriptions, and user access.
• Office Administration:
  • Serve as the primary front desk contact for visitors and incoming calls.
  • Coordinate conference rooms, office meetings, and workplace logistics.
  • Manage office, kitchen, and supply inventories while maintaining an organized office environment.
• General Administrative Support:
  • Assist with company meetings, events, data entry, filing, and miscellaneous administrative projects.
  • Provide cross-functional support and collaborate with team members.

Our Mission & Culture

Our mission is to be an innovator and leader in multifamily housing solutions. We prioritize respect, collaboration, integrity, and transparency, fostering a culture where every voice is heard and valued. We encourage applicants from diverse backgrounds and commit to equal opportunities and inclusivity.

Candidate Screening & Interview Process

We encourage all qualified applicants to apply. Candidates should prepare for an online assessment test and may be invited to a preliminary virtual interview. Those advancing will participate in additional virtual and/or on-site interviews with the Hiring Manager(s).

Background Checks and Screenings

Candidates should be prepared for a background check and 4-panel drug screening. Depending on the position, additional screenings may include professional reference checks, credit checks, criminal history reviews, social media screenings, and education and employment verifications.

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