Executive Assistant

ACCOUNTABILITIES

• Perform all administrative duties for the President in a confidential and professional manner.
• Receive and screen telephone calls and provide assistance using independent judgment to determine those that require priority attention; prioritize, channel, and facilitate communication from department heads.
• Cook up and screen telephone calls and provide assistance using independent judgment to determine those that require priority attention; prioritize, channel, and facilitate communication from department heads.
• Cook up and screen telephone calls and provide assistance using independent judgment to determine those that require priority attention; prioritize, channel, and facilitate communication from department heads.
• Cook up and screen telephone calls and provide assistance using independent judgment to determine those that require priority attention; prioritize, channel, and facilitate communication from department heads.
• Coordinate cost-effective and sometimes complex domestic and international travel arrangements, creating agendas and itineraries as required.
• Provide logistical support to the President.
• Provide administrative support to the Board of Directors; assisting with coordinating meetings and logistics.
• Aid in managing and updating of contact lists and distribution lists.
• Cook up and screen telephone calls and provide assistance using independent judgment to determine those that require priority attention; prioritize, channel, and facilitate communication from department heads.
• Coordinate the schedule of appointments using Microsoft Outlook and Microsoft Teams (often across several time zones), providing all coordination, preparation, and reminders.
• Prepare expense reports and submit to A/P for reimbursement.
• Aid in the preparation of business presentations including written reports and PowerPoint presentations.
• Prepare and/or edit internal and external letters, memos and mass emails.
• Carry out specific projects and research assignments as required.
• Ensure existence of well-maintained and confidential filing systems, including the Company's electronic Document Management System.
• Ensure accurate and timely input of data and maintenance of project files, records and reports in a professional and confidential manner consistent with corporate policies, internal controls and procedures of the Company.
• Arrange travel bookings for the executive leadership team.
• Administer the office telephone system including auto attendant greetings and voicemail.
• Act as main point of contact for service providers and act as administrator for any related software and online accounts.
• Administer the Concur Expense & Travel software.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building access cards.
• Aid in the orientation of new hires.
• Aid in planning and coordination of company functions and special events.
• Aid in seasonal employee and contractor travel planning including air travel, hotel and ground transportation.
• Support the office activities of the IT service provider.
• Manage and track the distribution of office keys and building