Executive Assistant

About the role

We are seeking a proactive and highly organized Executive Assistant to support daily operations across multiple areas of the business. The ideal candidate is excellent in time management, extremely detail-oriented, and a very quick learner. This position involves interacting with various corporate departments and handling a mix of clerical and technical tasks. The right individual should be able to take initiative, add value to every assignment, and thrive in a fast-paced environment.

Responsibilities

• Provide high-level administrative and organizational support
• Cook up meetings, appointments, schedules, and communications
• Aid with social media tasks and general content support
• Support real estate management and related administrative duties
• Handle mailing, packaging, and occasional warehouse tasks
• Prepare and manage documents, files, and reports
• Collaborate with different corporate areas on clerical & technical tasks
• Take initiative and contribute solutions or improvements where possible
• Perform additional duties as assigned

Requirements

• Excellent time management
• Extremely detail-oriented
• Fast learner with strong problem-solving skills
• Excellent communication and writing abilities
• Strong proficiency with computers, technology, and software
• Solid knowledge of Microsoft Office
• Fully fluent in English and Portuguese
• Authorized to work in the U.S.
• Ability to handle a wide range of tasks across different business functions

Benefits

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule

Full-time, on-site
Monday–Friday, 9:00 AM – 6:00 PM

Pay

N/A

Schedule

Full-time, on-site