Executive Assistant

About the role

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. The firm takes a hands-on approach to solving clients' problems, guided by core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity.

This Executive Assistant position supports the North American Data and AI team, which combines A&M's market-leading execution with AI and digital expertise to help clients redesign processes, improve performance, and achieve better outcomes. The role is hybrid, based in the New York City office with an in-office expectation of two days per week. Executive Assistants at A&M are viewed as strategic partners who enable teams to deliver gold-standard work to clients.

Responsibilities

• Provide high-level administrative and executive support to the North American Data and AI group Managing Directors in a fast-paced, client-focused environment.
• Manage complex internal and client calendars, coordinating across multiple executives, clients, stakeholders, and time zones while navigating frequent changes and competing priorities.
• Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, detailed itineraries, and last-minute changes.
• Coordinate internal and external meetings, including client meetings, leadership meetings, team meetings, off-sites, and one-on-one meetings, managing all associated logistics for both in-person and virtual settings.
• Process time and expense reports using Concur and provide ongoing administrative support to Managing Directors.
• Serve as a professional point of contact for clients, senior executives, and internal stakeholders, ensuring responsive and seamless communication.
• Train and support new hires as needed on administrative processes, systems, and team procedures.
• Perform Excel analysis as required, including event and vendor contract comparisons.
• Provide proactive support on special projects and evolving business needs, anticipating priorities and ensuring strong follow-through.
• Additional duties as assigned.

Qualifications

• 5+ years Executive Assistant / Business Operations experience.
• Bachelor's Degree preferred.
• Outstanding customer service and interpersonal skills; ability to support multiple executives with varied working styles.
• Strong relationship management skills, ability to build a personal network throughout the company as a trusted team member.
• Excellent oral and written communication skills; ability to communicate clearly and effectively with senior leaders and external partners.
• Ability to ensure communications are clear, thorough, and specific, with attention to follow-through and confidentiality.
• Excellent computer and calendaring skills including working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Salesforce, Concur, and file sharing software (e.g., Box).
• Skillful execution of administrative activities with high attention to detail, organization, and process; consistently produce error-free work.
• Organized and detail-oriented with excellent follow-through; able to operate independently.
• Strong problem-solver.
• Self-motivated, tactful, and a great team player.
• Professional image and demeanor.
• Project coordination and management experience at an intermediate complexity level.
• Proven ability to manage projects, work under pressure with minimal direction, and consistently meet deadlines.
• Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.

Benefits

Regular employees working 30 or more hours per week are entitled to participate in Alvarez & Marsal Holdings' fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined periodically, as well as a 401(k) retirement savings plan. Provided eligibility requirements are met, employees receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez & Marsal.

Employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part-time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type.

Pay

The salary range is $80,000 - $90,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program based on a number of factors, including individual and firm performance.

Schedule

Hybrid position based in the New York City office with an in-office expectation of two days per week.