Executive Assistant

Responsibilities

• Manage complex and dynamic calendars for senior executives, including scheduling internal and external meetings, resolving conflicts, and partnering effectively with other administrative professionals.
• Cook up domestic and international travel arrangements, including flights, lodging, transportation, and meeting logistics with internal and external stakeholders.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Provide additional support as needed for broader Commercial department including travel, scheduling ad-hoc meetings and coordinating guests.
• Act as a collaborative member of the Executive Assistant team, participating in team meetings and initiatives, and supporting cross-coverage and shared responsibilities.

Qualifications

• College Degree preferred with a minimum of 5 years related experience required.
• Experience within the life sciences industry or in a commercial function is highly desirable.
• Demonstrated excellence in verbal and written communication, with meticulous attention to detail, grammar, and accuracy.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, PowerPoint, Excel, and Word.
• Exceptional organizational and time-management skills.
• Pioneering ability to work independently and take initiative.
• Strong interpersonal skills with a collaborative, team-oriented mindset.
• High integrity and discretion as well as sound judgment in managing sensitive and confidential information.
• Comfortable navigating shifting priorities and tight deadlines in a rapidly evolving environment.
• Resourceful, solutions-focused, and committed to excellence in execution in a fast-paced organization.