Executive Assistant

About the role

The Executive Assistant is a proactive, high-performance role for someone who takes full ownership. They will manage the CEO's time and attention around what actually moves the business, while also serving as a central operator across the leadership team.

Responsibilities

• Own and aggressively manage the CEO’s calendar—ensuring time is invested only in high-impact priorities
• Protect focus and drive outcomes by aligning meetings, agendas, and follow-ups with business objectives
• Own internal operating systems for the leadership team (meeting cadence, agendas, scorecards, follow-ups, communication flow)
• Act as the central hub for leadership communication—driving clarity, consistency, and alignment across all departments
• Track, push, and close loops across teams—ensuring commitments are followed through and results are delivered
• Hold leadership accountable to priorities, deadlines, and commitments—without hesitation
• Confidently challenge priorities—even at the CEO level—when something is misaligned or off track
• Drive execution on key initiatives and special projects from start to finish
• Identify breakdowns in communication or process and fix them at the root
• Manage high-level communications on behalf of the CEO with professionalism, urgency, and precision
• Coordinate and run leadership meetings and off-sites with clear structure, defined outcomes, and enforced accountability
• Own travel for the CEO and leadership team end-to-end—flights, lodging, transportation, detailed itineraries, and contingencies
• Plan and execute company events, leadership off-sites, and strategic meetings from concept to completion
• Ensure every trip, meeting, and event has a clear purpose, a tight agenda, and measurable outcomes
• Anticipate logistical issues before they happen and solve them before they impact execution

Requirements

• 4–7 years of experience supporting senior executives in a fast-paced, high-performance environment
• Proven ability to own systems, drive execution, and follow through without constant oversight
• Exceptional organizational skills with a relentless focus on detail and completion
• Strong communication skills with the confidence to engage at all levels of the organization
• High level of business judgment—you understand priorities and act accordingly
• Able to manage multiple priorities while maintaining speed and accuracy
• Professionalism, discretion, and emotional intelligence
• A backbone—you are willing to push, challenge, and hold others accountable

Qualifications

• Curiosity to understand deeply
• Ambition to push higher standards
• Responsibility to own outcomes fully
• Empathy to communicate and lead effectively within a team-driven environment

Skills

• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Ability to prioritize and manage multiple tasks simultaneously
• Experience with project management tools and systems
• Proficiency in Microsoft Office Suite

Benefits

At AllTech Services, we offer competitive compensation, comprehensive benefits, professional development opportunities, and a supportive work culture. We believe in investing in our employees to help them reach their full potential.

Pay

Compensation is commensurate with experience and qualifications.

Schedule

This is a full-time position.

Benefits

Our benefits package includes health insurance, retirement plans, paid time off, and more. We are committed to providing a comprehensive benefits package that supports the well-being of our employees.

Company Culture

We operate with intensity, accountability, and purpose. We expect a lot—but we also build, develop, and invest in people who rise to the challenge. We are dedicated to creating a positive and inclusive work environment where everyone feels valued and supported.

Growth Opportunity

This role is designed to evolve. For the right person, this position can grow into a Chief of Staff role—expanding influence, ownership, and impact across the organization.

Why AllTech

AllTech Services is not standing still—we are scaling with intention. We are currently the largest family-owned HVAC, plumbing, and electrical contractor in Virginia, and we carry a very intentional and intense desire to grow even further to better serve the people of Northern Virginia and the surrounding areas within the next five years. Our mission is simple and relentless: to transform the home services experience through CARE and innovation. We are on a clear path to grow to six locations, double our revenue, and double our team. That kind of growth doesn’t happen by accident—it requires discipline, alignment, and elite execution. You will be at the center of it. You will work directly with the CEO and leadership team to drive how the business operates, communicates, and executes. Your impact will be visible, measurable, and critical to our success.