Executive Assistant

About the role

The Executive Assistant provides high-level administrative and organizational support to Aegis Power Systems' Executive Leadership team. You'll manage complex calendars, coordinate meetings and travel, keep executive inboxes under control, and prepare polished, executive-facing materials, often shifting priorities in real time as the day demands. This onsite role is ideal for a proactive, detail-oriented professional who exercises sound judgment, maintains strict confidentiality, and thrives in a fast-paced environment. Occasional travel up to 25%.

Responsibilities

• Manage complex, high-volume executive calendars, proactively resolving conflicts and adjusting in real time as priorities shift
• Manage and coordinate the executive's integrated business and personal calendar, ensuring priorities are aligned and scheduling conflicts are proactively resolved
• Organize meetings end to end: agendas, attendees, room and A/V setup, catering, minutes, and follow-up on action items
• Maintain executive project trackers, monitor deadlines, and support strategic planning and cross-functional initiatives
• Monitor and manage executive inboxes, flagging priorities and drafting or routing responses with discretion
• Serve as a professional point of contact between Executive Leadership and staff, clients, vendors, and partners
• Prepare, format, and proofread presentations, reports, and executive-facing materials aligned with Aegis brand standards
• Assist with social media content to support employer branding
• Manage executive expense reports and reimbursements
• Maintain confidential files, contracts, and agreements; assist with NDAs and executive document control
• Handle sensitive correspondence with strict confidentiality
• Arrange domestic travel with detailed itineraries; occasional driving of executives and travel accompaniment
• Organize company meetings with customer Leadership personal scheduled integrated with professional scheduling

Requirements

• 5+ years of experience supporting C-suite or senior executive leadership
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Exceptional organizational skills with the ability to manage multiple priorities under tight deadlines
• Strong written and verbal communication skills with excellent attention to detail
• Ability to work onsite in Murphy, NC, with flexibility to accommodate executive schedules; occasional travel up to 25%

Preferred Qualifications

• Associate's or Bachelor's degree, or equivalent combination of education and experience
• Experience supporting executives

What Makes This Role Attractive

• Direct daily partnership with the CEO and President
• High-trust, high-visibility role at the center of company operations
• Relocation package available
• Stable leadership, supportive culture, and a low-cost-of-living location

Benefits

• Medical, Dental, Vision insurance
• Health Savings Account (HSA) & Flexible Spending Account (FSA)
• Life insurance
• Paid time off
• Professional development assistance
• Employee Assistance Program (EAP)
• Retirement plan
• Relocation assistance

Work Location

In-person at Aegis Power Systems, Inc. headquarters in Murphy, NC.