Executive Assistant

Duties

• Data collection, processing, and analysis in support of specific management systems (Action Tracker, etc.), including analyses of quantitative and qualitative survey data.
• Manage flow of correspondence, classified and unclassified.
• Produce, coordinate, and distribute of unclassified and classified documents.
• Cook up, distribute and maintain facsimile records. Program and operate speed dial on fax machines; Maintain the calendar for senior management program officials. Keep senior management and staff members informed of relevant organizational events.
• Distribute and track action items to appropriate program and departmental elements.
• Review, screen, control, maintain records, and coordinate responses on incoming correspondence.
• Edit and produce final copy of formal correspondence, correspondence summaries, briefings, reports and a wide variety of other analytical, process flow, financial spreadsheets, narratives, tabular and statistical documents.
• Review documents for official signature, coordination or concurrence, for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines.
• Establish and maintain office files and databases, including electronic data files architecture consistent with industry standard file storage/structure methodologies.
• Aid in preparing inter-agency meeting or conferences and setting up teleconferences and videoconferences.
• Coordinate training for personnel assigned.
• Coordinate long distance travel for staff personnel assigned.
• Afford official visitor arrangements.
• Oversee all office administrative functions.
• Draft as needed and maintain administrative procedures such as contact lists and shared calendars.
• Interface with other support services including internal and external organizational POCs.
• Support legislative analysis, tracking and administrative support to facilitate programmatic activities.
• Aid and facilitate program offices in the development of strategic plans, business plans, and long-term planning documents with activities including facilitating group meetings, meeting preparations, providing drafts of meeting minutes, road-mapping activities, and desktop publishing.

Requirements

• Ability to work in a very fast paced organization. Multitasking is essential.
• Strong proficiency in MS Word, Excel, Outlook, and PowerPoint
• Pleasant, tactful and professional attitude and appearance
• Excellent writing, editing, and proofreading skills
• Must perform well under pressure and high workloads, and be able to communicate effectively.
• U.S. Citizenship
• You must be a US CITIZEN - an active DoD Secret Security clearance preferred

Benefits

• Salary will be commensurate with experience.
• Aegis Corps, Inc. is a growing company and there may be opportunities for advancement.
• We have a generous benefits package including health, dental, and disability insurance, paid time off, 10 holidays, company provided life insurance and a 401K.
• Aegis Corps, Inc. is an Equal Opportunity Employer.