Executive Assistant

About The Role

The Executive Assistant (EA) provides administrative support to the C-Suite leaders, including interaction with key stakeholders such as board members, investors and banking partners, coordinating a variety of projects and assignments, and proactively addressing a wide range of organizational matters in an effective and efficient manner. In addition to providing support to assigned executive leaders, the EA will be responsible for supporting the Investor Relations function. The EA operates with a high level of trust and integrity, managing the support and coordination of highly confidential and sensitive matters. The EA displays good judgment, professionalism and can manage competing priorities. This position will have the option to work remotely one day per week.

Compensation & Benefits

Competitive Base Salary commensurate with experience
Comprehensive Medical, Dental, and Vision Insurance
401(k) Plan with Company Match
Paid Time Off (PTO) and recognized holidays
Company-paid Basic Life and AD&D Insurance
Employee Assistance Program (EAP) and mental wellness resources
Opportunities for professional growth and advancement within Acadia’s nationwide network

What You’ll Do

• Executive calendar-management activities – organizing meetings, travel, conferences, etc.
• Responsible for planning relevant quarterly meetings related to the financial calendar and investor relations
• Prepares high-quality documents, complex reports and special projects as directed – utilizing Microsoft Office products
• Establishes, develops, and maintains filing system – retrieving information, as needed
• Organizes and prioritizes large volumes of information and emails
• Works independently and collaboratively with other EAs on special nonrecurring and ongoing projects
• Acts as project manager for special projects which may include planning and coordinating multiple presentations, disseminating information, and organizing large scale company events
• Maintains regular and predictable attendance

Standard Expectations

• Complies with organizational policies, procedures, performance improvement initiatives and maintains organizational and industry policies regarding confidentiality
• Develops constructive and cooperative working relationships with others and maintains them over time - encouraging and building mutual trust, respect and cooperation among team members
• Maintains regular and predictable attendance

What You’ll Bring

• A high school diploma or equivalent; a bachelor’s degree or some post-secondary education is preferred
• Minimum of 5 years of job-related experience; preferably supporting C-Suite leaders or executive team members
• Advanced computer skills including Microsoft Office; especially Word, Excel, and PowerPoint
• Accurate typing of 80+ words per minute
• English proficiency for written and spoken language to deal with critical external parties, including investors and board members
• Familiar with financial processes, key business cycles, external reporting, etc.
• Experience communicating directly with members of the board, including through specialized board software
• Knowledge of office administration procedures with the ability to operate most standard office equipment
• Ability to work professionally with sensitive, proprietary data & information while maintaining confidentiality
• Independent judgment is required to plan, prioritize and organize diversified workload
• Excellent interpersonal skills including the ability to interact effectively and professionally with individuals at all levels; both internal and external
• Understands when to route inquiries to next level
• Self-motivated with strong organizational skills and superior attention to detail
• Must be able to manage multiple tasks/projects simultaneously within inflexible time frames. Ability to adapt to frequent priority changes
• Capable of working within established policies, procedures and practices prescribed by the organization