Executive Assistant

Job Description

We are seeking a highly capable, professional, and proactive Executive Assistant to provide dedicated support to our Workers' Compensation Partner.

This is a fully on-site, full-time position based in our Burbank office. The right candidate will be a sharp, solutions-oriented professional who thrives in a fast-paced legal environment, handles competing priorities without stress, goes the distance to ensure everything gets handled, and serves as a trusted extension of the Partner across both business and personal administrative matters.

No workers' compensation experience is required. What we need is someone who brings exceptional judgment, initiative, and a genuine commitment to getting things done.

Key Responsibilities

• Calendar & Schedule Management:
• Manage and maintain the Partner's complex calendar, including scheduling meetings, court deadlines, appointments, and personal commitments
• Proactively anticipate scheduling conflicts and resolve them before they arise
• Cook up and prepare for all engagements
• Communication & Correspondence:
• Serve as the primary point of contact for the Partner's inbox triage, route, draft, and respond to emails on his behalf with appropriate tone and professionalism
• Screens and prioritizes phone calls and messages, escalating urgent matters appropriately
• Draft polished internal and external communications, memos, and correspondence
• Liaison & Internal Coordination:
• Act as the communication bridge between the Partner and senior attorneys, staff, and external partners
• Relay information, gather updates, and follow through on action items on behalf of the Partner
• Build strong working relationships across the firm's team while maintaining strict confidentiality
• Project Management & Follow-Through:
• Track open projects, deadlines, and deliverables across multiple workstreams; proactively follow up to ensure nothing falls through the cracks
• Aid in coordinating special projects, firm initiatives, and business development activities
• Prepare meeting agendas, briefing documents, and summaries as needed
• Technology & Systems:
• Utilize firm software, CRM tools, and productivity platforms to manage information and workflow efficiently
• Quickly learn new platforms and tools; proactively suggest tech-enabled improvements where applicable
• Support document preparation, file management, and data organization
• Personal & Administrative Support:
• Assist with personal tasks and errands as directed, including running local errands (valid driver's license required)
• Manage travel arrangements, reservations, and logistics
• Handle sensitive and confidential matters with the utmost discretion

Qualifications

• Exceptional organizational and time management skills with a demonstrated ability to juggle competing priorities without dropping the ball
• Strong written and verbal communication skills
• Valid California driver's license and reliable personal vehicle
• Ability to exercise independent judgment and take initiative in a fast-moving environment
• Tech-savvy with proficiency in Microsoft Office and the ability to learn new platforms quickly
• Bilingual (English/Spanish) a plus

Additional Information

This is a full-time, in-person position based in Burbank, CA. We offer competitive compensation, comprehensive benefits, and a collaborative work environment that values career advancement, ongoing learning, and professional development.