Executive Assistant

About the role

We are seeking a highly organized, proactive, and service-oriented Executive Assistant to support the daily operations of the 92NY Executive Office. This role provides high-level administrative and organizational support to the CEO and President.

Responsibilities

• Provide comprehensive administrative support to the Executive Office, including calendar and technology management, scheduling, meeting coordination, and event planning and set-up.
• Prepare and organize materials for executive meetings, committees, and Board engagements, including presentations, reports, project updates, and programming documentation.
• Serve as a primary point of contact for the CEO and President on administrative and technical matters, including welcoming external guests and coordinating hybrid and in-person meetings.
• Manage incoming communications (mail, email, and phone), prioritizing items for executive attention and routing inquiries to appropriate departments or staff when needed.
• Support special projects and research initiatives as assigned by the CEO and President.
• Provide ad hoc administrative assistance to members of the Executive Leadership Team and other departments, as requested.

Requirements

• Bachelor's degree preferred.
• Minimum of seven years’ experience providing executive support to executive-level leadership.
• Advanced proficiency in Microsoft Office Suite, with demonstrated ability to produce polished, accurate, and timely materials.
• Exceptional attention to detail and a high standard of accuracy and follow-through.
• Strong organizational and time-management skills, with the ability to prioritize effectively and manage a demanding, dynamic workload.
• Prior proven ability to handle multiple projects simultaneously while navigating competing priorities and unexpected challenges.
• Outstanding interpersonal and communication skills, with the professionalism, discretion, and diplomacy required to manage confidential matters and engage effectively with patrons, including major and high-profile donors.
• A collaborative, dependable team player who works effectively across departments and contributes positively to a collegial work environment.

Qualifications

• 40 hours/week. Monday - Friday, 900 a.m. - 600 p.m. with flexibility to attend evening and weekend events as needed.

Skills

• Excellent communication skills.
• Discretion and diplomacy.
• Ability to manage confidential matters.
• Collaborative and team-player attitude.

Benefits

• Flexible schedule.

Pay

$90,000 - $110,000. Actual compensation offered will be based on a number of factors including, but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.