Executive Assistant (Antitrust & Competition Economics)

Charles River Associates is a leading global consulting firm that provides economic, financial, and business management expertise to major law firms, corporations, and governments. CRA advises clients on economic and financial matters pertaining to litigation and regulatory proceedings, and guides corporations through critical business strategy and performance-related issues. Since 1965, clients have engaged CRA for its combination of industry experience and rigorous, fact-based analysis.

About the role

Our Antitrust and Competition Economics practice is an acknowledged leader in providing economic analysis, advice, and testimony for antitrust and merger cases worldwide. This role supports multiple Vice Presidents and consulting staff in project administration, client relations, and marketing, recruiting, and onboarding coordination in our Washington DC office.

Responsibilities

• Deliver project administration support: oversee conflict checks, client retention letters, project code requests, and project billing and reporting; process vendor invoices, team expense reports, check requests, and timesheets in a timely manner.
• Provide general administrative support: maintain calendars and routine correspondence, coordinate detailed travel arrangements, maintain files, answer telephones, and provide administrative backup for other executive assistants.
• Manage high-volume project billing, including preparing and ensuring accuracy of invoices, drafting work descriptions, and obtaining relevant approvals; work closely with corporate finance to proactively resolve issues.
• Follow up and provide regular reporting on outstanding project unbilled amounts, receivables, and write-offs under the direction of Vice Presidents and project managers.
• Facilitate client retention letters and statements of work; assist with editing and reviewing for accuracy prior to submission; maintain templates and update as requested.
• Oversee client relationship management database and deliver marketing and business development support.
• Manage logistics for internal and external practice meetings and client events.
• Serve as point person for ad hoc practice needs, such as ordering supplies and employee gifts.
• Act as an internal and external liaison with corporate departments (Human Capital, Information Technology, Financial Administration, Communications, etc.) and other practices.
• Perform other administrative duties as assigned.

Requirements

• Bachelor’s degree in an appropriate discipline.
• Minimum 3 years of relevant work experience in a support role; experience in professional services (consulting, law, financial services) strongly preferred.
• Strong client invoicing experience, ideally with exposure to time-based and fixed-price billing in a high-volume environment.
• Familiarity with financial reporting tools (exposure to Oracle preferred).
• Proven contract management capability: editing, facilitating, and maintaining client and/or vendor retention letters.
• Prior experience with client communications and outreach.
• Intermediate to advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Exceptional attention to detail and focus on accuracy in work product.
• Energetic self-starter with strong interpersonal skills, including a cooperative and professional attitude.
• Displays good judgment and problem-solving skills in a fast-paced environment.
• Well-organized, flexible, and capable of managing multiple priorities simultaneously.
• Outstanding written and oral communication skills.
• Maintains client, corporate, and court-ordered confidentiality at all times.

Schedule

Individuals are expected to spend at least 3 to 4 days a week working in the office, with specific days determined in coordination with your practice or team.

Pay

Annual base salary range: $90,000 – $115,000. Starting pay may vary based on education, experience, skills, geographic location, market conditions, and other qualifications. This position may be eligible for additional bonus incentive compensation.

Benefits

• Medical, dental, and vision insurance.
• 401(k) retirement plan with employer match.
• Life and disability insurance.
• Paid time off (vacation, sick leave, holidays).
• Paid parental leave.
• Wellness programs and employee assistance resources.
• Commuter benefits.