Executive Assistant and Chief of Staff

About the role

This position is for the most senior administrative person and chief of staff supporting and directly reporting to the head of diabetes at Lilly who is also the VP and site head of Lilly’s Protomer site in Los Angeles. This position is for an experienced candidate with demonstrated track record of being a senior administrative assistant or chief of staff, having demonstrated both judgement and experience in similar roles in the past and extensive experience.

Responsibilities

• Provide chief of staff and administrative support for the VP of Protomer, support for the site, coordinating and managing site functions and initiatives, be able to lead initiatives independently
• Project tracking, scheduling and running regular site meetings with senior scientists to track progress for senior leadership, summarize minutes and progress updates
• Serve as the main support, maintaining calendar and organizing meetings, travel, and expense reports
• Proactively maintain daily calendars initiate contact and establish good working collaborations outside of the work group
• Serve as a site concierge to support visitor facility access and coordinate local arrangements
• Answer routine correspondence and assemble highly confidential and sensitive information
• Process expense reports, including complex reports, coordinate and arrange travel, including more complex travel
• Responsible for working with academic centers and other researchers to coordinate Protomer’s regular seminar series and external meeting planning
• Ownership for SharePoint sites, Teams pages, databases, etc. as assigned

Qualifications

• Bachelor's degree
• Extensive experience as chief of staff of senior level executive assistant supporting senior management

Additional Preferences

• Experience Supporting C-suite
• 5+ years of experience working as an administrative assistant or in a business support role in project tracking and scheduling or as a chief of staff
• Strong attention to detail, excellent and professional written and verbal communication skills
• Project management skills to coordinate projects