Executive Assistant - Advancement

About the role

Be the engine behind mission-driven fundraising at The Jackson Laboratory, where your work discovers precise genomic solutions for disease and empowers the global biomedical community to improve human health. As the Executive Assistant to the Vice President for Advancement, you will serve as the frontline representative of the VP and the lead orchestrator of our Advancement office, ensuring our philanthropic partnerships fuel groundbreaking science.

Responsibilities

• Act as the VP's right hand: manage a dynamic calendar, coordinate travel, juggle project management, and handle expenses with discretion and efficiency.
• Anchor the Advancement office: serve as the central hub for day-to-day operations and a source of informed partnership for the broader team.
• Own the story: draft and edit correspondence and donor-facing presentations that reflect the accuracy and voice of the VP and Advancement team.
• Keep the donor pipeline sharp: support portfolio management, log meeting notes, maintain solicitation plans, and audit database entries for accuracy.
• Contribute to the bigger picture: assist with budget tracking and financial recommendations, and partner with fellow EAs to align Advancement with JAX's broader leadership.

Requirements

• Bachelor's degree and 5+ years of related experience.
• Outstanding writing, editing, and communication skills.
• Fluency with Outlook, Word, Excel, PowerPoint, and CRM/donor database software.
• A sixth sense for discretion, judgment, and working independently.
• A genuine customer-service mindset and an entrepreneurial streak.
• Fundraising or development experience is a strong plus.

Benefits

You'll be joining an independent, nonprofit biomedical research institution with nearly a century of impact—from uncovering the genetic basis of cancer to advancing precision medicine for rare diseases. Your work in Advancement directly fuels this mission, connecting donors, trustees, and leadership to the science that's changing lives.

Pay

The pay range for this position is $75,074 - $108,857. Compensation offers are determined based on an assessment of related work experience, geographic location, and internal equity.

Schedule

Hybrid role requiring 2–3 days on-site with occasional travel. Locations: New York, NY, Farmington, CT, or Bar Harbor, ME.

About The Jackson Laboratory

The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees across the United States (Maine, Connecticut, California), Japan, and China. Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging, and heart disease. It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools, and services to the global biomedical community.