Executive Assistant - Access, Belonging, and Student Engagement

We need to output HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We must not repeat job title as heading. Must not include Job ID etc. Remove boilerplate like current employees note, application instructions, EEO, etc. Must preserve all substantive info. We need to parse the posting. Key info: - Position Title: Executive Assistant - Access, Belonging, and Student Engagement (but we don't repeat as heading) - Job Category: Academic Staff - Employment Type: Regular - Job Profile: Executive Assistant II - Job Duties: description (first paragraph) - Review of applications starts on October 12, 2026 (date) - Applications received on or before Oct 12 prioritized, review continues until filled. - Initial interviews virtual, shortlisted invited to campus. - UW-La Crosse does not offer H-1B or other work authorization visa sponsorship. - Candidates must be legally authorized to work in US at time of hire and maintain. - If questions contact HR at 608-785-8013. Then "Key Job Responsibilities" with sub-sections: General responsibilities, Budget and financial responsibilities, Provide administrative support (long list). This is substantive. Then "Department Access, Belonging, & Student Engagement" Then "Compensation $60,000 / year" Then "Required Qualifications" list. Then "Preferred Qualifications" list. Then "How To Apply" etc (application instructions) - we must remove application instructions per rule: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." So we should drop the "How To Apply" section entirely. Also "Special Notes" etc - those are application instructions, remove. "Information about your benefits" - we need to keep benefits if substantive. It says: "Your benefits add an additional 40%+ to the overall financial package from the university. Highlights Include Paid vacation for 12-month positions. Excellent flexible health insurance with low co-pays and good coverage. Paid holidays and paid sick days. After 5 years of employment, you become vested in our retirement system which ensures income post-career. Benefits at UWL are highly competitive with local industry and some of the strongest in state and nation. Benefit eligibility is determined at the point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage." That's substantive benefits info. So we should include a Benefits section. Pay: we have compensation $60,000/year. So include Pay section. Schedule: Not mentioned explicitly; it's full-time position. The posting says "This full-time position". That could infer schedule full-time. But rule: never create Pay/Schedule/Benefits sections unless posting actually states them. It does state "full-time position". That's schedule info. So we can include Schedule section with "Full-time". However we need to check if they consider that as schedule. It says "This full-time position provides programmatic...". So yes, we can include Schedule: Full-time. But we must avoid filler like "not specified". It's specified. Now sections: - About the role: maybe a brief summary of role? The posting includes a description under Job Duties (first paragraph). Could be considered About the role. We'll create About the role section with that paragraph. - Responsibilities: we have Key Job Responsibilities with subpoints. We'll output as

• each responsibility? The responsibilities are many bullet-like sentences. We'll extract each bullet as list item. We need to preserve all substantive info, not invent or summarize away detail. So we need to include each responsibility sentence as list item. We have three categories: General responsibilities, Budget and financial responsibilities, Provide administrative support (which itself has many bullet points). We could flatten all into a single list under Responsibilities, or we could keep subheadings? The rule only allows

  for section headings; we cannot add additional headings like

  . So we should just have one Responsibilities section with list items covering all responsibilities. Ensure we don't lose any detail. Let's extract each responsibility sentence. From "General responsibilities": - Serve as a first point of contact for the division. - Provide friendly, informative, and confidential support to students, faculty, staff, and visitors. - Complete research and direct inquiries as necessary. - Order and maintain an adequate stock of office supplies. - Maintain organized digital and physical records for the division, including those containing confidential and personally identifiable information. - Initiate work order requests as necessary. - Other duties as assigned in relation to the mission of the Division of Access, Belonging, and Student Engagement. From "Budget and financial responsibilities": - Coordinate travel arrangements for the VC, ABSE leadership team, visitors, and job candidates. - Process reimbursements, vendor payments, and expense reporting in a timely and accurate manner. - Develop and maintain an up-to-date understanding of general budget and travel policies by coordinating with the Business Manager, reviewing documentation, and attending community-of practice meetings. - In coordination with the Business Manager, conduct spend planning, account reconciliation, and maintain accurate and current documentation of expenses and purchases for the leadership team and their operational accounts. - Serve as designated backup to the Business Manager for administrative task completion, following established procedures. From "Provide administrative support" (long list). Let's break each sentence: - Complete a complex range of professional administrative support tasks. - Develop and maintain an up-to-date understanding of the responsibilities of the Vice Chancellor (VC), Associate Vice Chancellor (AVC), and Dean of Students/Assistant Vice Chancellor for ABSE. - Contextual awareness and discretion are essential to protect confidentiality and perform the essential duties of this position. - Schedule meetings and maintain master calendars for the VC and ABSE leadership team. - Maintain awareness of conflicting priorities and prioritize appropriately. - Interact daily with the VC to align priorities and discuss any emerging situations. - Use judgement and discretion in alerting the VC and ABSE leadership team of matters needing attention in priority order. - Respond to requests for information from a variety of sources, particularly in the absence of the VC. This may involve researching answers and tactfully addressing sensitive issues. - Manage and prioritize phone calls, appointments, incoming/outgoing correspondence, and reports. - Compose, proofread, and edit correspondence and documents as required. Documents may be of a confidential nature. - Participate in ABSE leadership team meetings, as well as other events related to ABSE upon request. - Develop and share agendas, take meeting minutes, and share minutes in a timely and accessible manner. - Assist in gathering data and preparing reports related to ABSE functions and end of year reporting. - Manage the shared reception point serving the Vice Chancellor's Office, the Student Life Office, and Office of Civil Right and Compliance, including reception, coverage, and continuity of service. - Assist in organizing processes and procedures to ensure efficient functioning of the ABSE main office, including development and maintenance of shared reception procedures, in collaboration with the leadership team and Business Manager. - Hire, train, schedule, and supervise student workers supporting the shared reception point, including coordination of training on reception, referral, confidentiality, and office procedures. - Assist with organizing special events (ordering food, scheduling rooms, digital signage and campus event calendar submissions). - Coordinate preparation and distribution of divisional communications and recurring newsletters from the VC and ABSE leadership team, including gathering submissions, formatting, scheduling, and archiving. - Serve as one of the primary liaisons, in coordination with the Business Manager, between the VC, the ABSE leadership team, unit directors, and support staff regarding university and divisional policies, procedures, goals, and functions. - Serve as one of the primary liaisons, in coordination with the Business Manager, between ABSE, the Chancellor's leadership team, and academic departments. - Develop and maintain positive lines of communication between ABSE and other university offices. That's many items. Now Requirements: The posting has "Required Qualifications" list. We'll put those under Requirements section (or Qualifications?). The rule says we can have sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we need to decide where to put required qualifications vs preferred qualifications vs skills. Likely Required Qualifications -> Requirements section. Preferred Qualifications -> Qualifications section. Skills maybe could be derived from required/preferred but we might not need separate Skills if not explicitly listed. However there is a list of abilities like "Ability to respectfully relate, communicate, and respond to individuals with a variety of needs." etc. Those could be considered skills. But we already have Required Qualifications includes many ability statements. We could put them under Requirements. Preferred Qualifications under Qualifications. Skills maybe not needed. But we must not create sections with filler. If we put Required Qualifications under Requirements, we need to list each item as

  . Similarly for Qualifications. Let's extract Required Qualifications list: - Associate's degree or equivalent as applicable. - 1-2 years of administrative experience or equivalent as applicable: public service, academic, etc. - Demonstrated ability to appropriately manage a complex workload with multiple priorities. - Demonstrated ability to use discretion and good judgement, especially regarding confidential information. - Demonstrated ability to learn new software/skills and adapt to changing circumstances. - Ability to respectfully relate, communicate, and respond to individuals with a variety of needs. - Ability to work well with others in a team environment. - Ability to work independently and set priorities as needed to meet the position's demands. - Working knowledge of modem office practices and common office equipment: email, electronic calendars, printer/copier, etc. - Attention to detail and excellent organization skills. Note: "modem" likely typo for "modern". We'll keep as is. Preferred Qualifications list: - Bachelor's degree or higher. - Experience working with Microsoft 365: Outlook, Sharepoint, Teams, Word, Excel, etc. - Experience working with Workday or a comparable enterprise system. - 3-5 years of broad and increasingly responsible administrative experience. - Experience providing administrative support to executive leaders or a leadership team. - Office management experience. - Event and/or travel planning experience. - Experience creating and scheduling posts to social media. - Experience hiring and/or supervising student workers. - Experience coordinating and developing official correspondence. - Experience participating in strategic planning and related initiatives. - Experience in higher education and/or a desire to grow professionally within the higher education environment. Now Benefits section: we have the paragraph about benefits. We'll put as

  . Pay section: compensation $60,000/year. Schedule section: full-time. About the role: we can use the initial job duties paragraph: "This full-time position provides programmatic and high-level administrative support to the Vice Chancellor of the Division of Access, Belonging, and Student Engagement (ABSE) and administrative support to the ABSE leadership team (Vice Chancellor, Associate Vice Chancellor, and Dean of Students/Assistant Vice Chancellor). This position requires discretion and the ability to operate within a supportive team independently and with minimal supervision. Duties and responsibilities include managing the shared reception point serving the Vice Chancellor's Office, the Student Life Office, and the Office of Civil Rights and Compliance (OCRC), supervising student workers supporting the shared reception point, functioning as a liaison between the office and faculty, staff, students and community, handling confidential information, record and file maintenance, making travel and hotel arrangements, managing delegated calendars, coordinating special events for the division and conducting special projects as requested. Successful completion of duties in the position will require gaining an understanding of the structure, staff, and responsibilities of the units within the division and their programming and working constructively with other members of the division's executive team." We could also include the review date etc? That's more about hiring process, not role. Might be considered metadata; but we could include in About the role? Probably not needed. The rule says do not put Job ID/requisition numbers as headings — fold minor metadata into a short

  or drop it. The review date etc is minor metadata; we could drop it