Executive Assistant (2 x posts available)

About the role

The School of Biochemistry and Biomedical Sciences is seeking two full-time Executive Assistants to join our busy, friendly school team. You will join a small executive team responsible for day-to-day support of school activities, including engaging student ambassadors, supporting induction of new staff, and managing staff communications. The role involves supporting senior members of the school in diary management, school activities, and events, requiring tact, discretion, and a high level of confidentiality, along with excellent customer service skills. Independence and initiative are essential to adapt to changing priorities and work circumstances, with the scope to make decisions within your remit. This is a fixed-term position ending December 2026, offering an exciting opportunity to join the newly formed School of Biochemistry and Biomedical Sciences.

Responsibilities

• Providing complex diary management and support for senior school academic staff.
• Supporting school activities, such as recruitment, induction, and office moves.
• Helping to draft school communications, including weekly online bulletins.
• Servicing committee meetings.
• Coordinating honorary and associate staff.
• Organising events and assisting with staff recruitment processes both online and in person.
• Updating webpages and creating web content.
• Proactively seeking to improve school processes and keep resources up to date.

Requirements

• Excellent organisational, customer service, and written and verbal communication skills.
• Ability to complete tasks to a high level of accuracy.
• Flexibility, teamwork, and the ability to work independently and show initiative.
• Passion for working collaboratively and thriving in partnership with a broad range of colleagues.
• Ability to work in a busy, positive environment, multitask, and react quickly to changing circumstances while proactively improving processes.
• Experience using a range of IT systems and adapting to new systems and processes quickly.
• Good digital communication skills and experience updating and creating web content.

Pay

£28,778 - £32,080 per annum

Schedule

Full-time, fixed-term contract until 31 December 2026.

For informal queries, please contact Lily Golden (lily.golden@bristol.ac.uk), Executive Administration Manager, or Jane Fitzwalter (Jane.Fitzwalter@bristol.ac.uk), Head of Operations.