Executive Assistance

Requirements

• Manage executive calendars in Outlook, prioritizing requests and resolving scheduling conflicts.
• Handle sensitive and confidential information with the utmost discretion.
• Serve as a liaison between executives and internal/external stakeholders.
• Maintain spreadsheets and reports (e.g., KPIs, goals, budgets) via a modest command of Microsoft Office; Word, Excel, Power Point and Outlook.
• Manage multiple projects simultaneously, ensuring timely follow-through.
• Support the planning and execution of company-wide events, including town halls and offsite meetings.
• Conduct event research (venues, catering, logistics) and assist with budget preparation and coordination of vendors.
• Arrange executive travel, including transportation and accommodation.
• Attend meetings as needed, document discussions, and prepare minutes.
• Review and prioritize incoming communications, summarizing and distributing as appropriate.
• Perform general office management duties.
• Proactively anticipate executive needs and provide support accordingly.
• Perform additional duties as assigned.

Qualifications

• 8-10 years of experience supporting executive-level leadership
• Certified Executive Assistant (CEA) preferred
• Bachelor’s degree in business administration or related field preferred

Travel Requirements

• Up to 10% of domestic travel required to support offsite meetings and events