Executive and Sales Assistant (Remote or Hybrid in San Luis Obispo, CA)

Executive and Sales Assistant (Remote or Hybrid in San Luis Obispo, CA)AI Data Management (AIDM)Location: Remote from the Americas, or hybrid in San Luis Obispo, CaliforniaEmployment type: Full-timeHours: Roughly 8am to 3pm Pacific. Many of our meetings run on East Coast time, so the day starts early.Pay: $25 per hour, plus a sales commission bonusReports to: President About the roleAI Data Management (AIDM) is an AI operations and data company. We build client portals, command centers, CRM systems, dashboards and AI agents for nonprofits, healthcare and mission-driven organizations. Our team works across several countries, and San Luis Obispo is our home base in the US.Our President is based in San Luis Obispo. You'll keep his calendar, travel and a small team's workspace running. You'll also help keep sales moving, from the first appointment to the follow-up, and you’ll earn a commission bonus on the sales you help bring in.We're an AI company, and we run our own work with AI. You'll use AI tools every day to write, plan, take notes and follow up faster, and you'll learn our products well enough to show them to clients.This role can be remote or hybrid. If you’re remote, you need to be based in the Americas and work US Pacific hours. We can’t consider applicants outside these time zones. If you live near San Luis Obispo, you’ll work from our workspace part of the week and remotely the rest. What you'll doExecutive and office supportRun the President’s calendar and book his meetings across US and international time zones.Plan travel and track expenses.Keep our workspace and supplies organized (hybrid role).Plan team retreats and events.Handle admin paperwork for an international team. Sales follow-throughSchedule appointments with prospects and clients.Run short introductory demos on video calls with clients and prospects: what we do, our AI training classes and how to access our sandboxes.Sit in on sales calls and take notes.Follow up after each call, the same day.Keep the sales pipeline current and moving in our CRM.Prepare short briefing notes before the President's meetings. Working with AIUse AI assistants such as ChatGPT, Claude or Gemini to draft emails, summaries and meeting briefs, then check and finish them yourself.Use AI meeting notes to capture calls and turn them into follow-ups and tasks.Keep track of tasks in our own AI command center.Spot repetitive admin work and suggest where AI or automation could take it over. What we're looking forA couple of years of administrative, office and sales support experience.You like sales.Strong written and spoken English.Confident on a video call explaining what we do to a client or prospect.Outgoing and at ease talking with clients and partners.Organized. You keep track of dates and details without reminders.Proactive. You see what needs doing and do it.Comfortable with Google Workspace, and confident learning new tools quickly.You already use AI tools in your daily work or life, and you're keen to use them more.For the remote role, a reliable internet connection and a quiet place for video calls.For the hybrid role, able to work from our San Luis Obispo workspace on in-person days.A college degree is preferred. Nice to haveExperience with a CRM such as HubSpot or Salesforce.Experience with QuickBooks or expense tracking.An interest in technology, AI or product work. How to applyApply through the link: https://forms.gle/MrjQHe4MhRGsHPPS8 . A short application form follows.AIDM is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status.