Executive and Personal Assistant

Key Responsibilities

• Serve as the CEO's primary strategic and administrative partner.
• Manage a complex calendar, scheduling, travel, and meeting logistics.
• Prioritize and manage the CEO's inbox, correspondence, and communications.
• Prepare presentations, reports, executive briefings, and meeting materials.
• Conduct research and provide data and insights to support executive decision-making.
• Track action items, commitments, and follow-up activities to ensure timely execution.
• Act as liaison between the CEO, senior leadership, investors, and external partners.

Project & Operations Management

• Cross-functional projects and strategic initiatives.
• Monitor progress on executive priorities and drive accountability across teams.
• Organize executive meetings, leadership off-sites, and special events.
• Develop systems and workflows that improve organizational efficiency.

Technology & Process Improvement

• Utilize AI platforms and productivity tools to streamline workflows and automate administrative tasks.
• Identify opportunities to improve efficiency through automation and technology.
• Develop dashboards, trackers, and reporting tools.
• Stay current on emerging AI and productivity technologies to enhance executive effectiveness.

Personal Support

• Manage personal calendars, appointments, reservations, and travel.
• Cook up household vendors, events, and personal projects.
• Coordinate household vendors, events, and personal projects.
• Handle confidential personal matters with professionalism and discretion.
• Integrate business and personal schedules to ensure seamless coordination.

Qualifications

• Bachelor's degree preferred or equivalent professional experience.
• 10+ years supporting C-level executives in demanding, fast-paced environments.
• Experience supporting both executive and personal responsibilities.
• Exceptional organizational, project management, and communication skills.
• Strong emotional intelligence, professionalism, and discretion.
• Advanced proficiency with Microsoft Office Suite.
• Experience with AI and productivity platforms such as ChatGPT, Microsoft Copilot, Claude, Gemini, or similar technologies.
• Experience implementing automation, digital workflows, dashboards, or process improvements.
• Able to manage multiple priorities while maintaining exceptional attention to detail.

Ideal Candidate

• The Successful Candidate Is A proactive problem solver who anticipates needs before they arise.
• Calm under pressure and comfortable managing confidential information.
• Highly adaptable with outstanding organizational skills.
• Techically curious and eager to leverage AI to improve efficiency.
• A trusted business partner who can exercise sound judgment and represent the CEO with professionalism.

Schedule & Availability

This position requires flexibility, including occasional early mornings, evenings, weekends, and availability for urgent business matters when needed.