Executive and HR Assistant

Key Responsibilities

• Manage daily office operations to ensure a safe, organized, and efficient workplace.
• Serve as the primary receptionist by greeting visitors.
• Coordinate office supplies, equipment, and vendor relationships as detailed by the CCO.
• Schedule meetings specifically for C-Level or Directors and maintain conference room calendars.
• Aid in weekly and other office catering requests.
• Assist with travel arrangements, expense reports, and meeting preparation.
• Manage incoming and outgoing mail and deliveries.
• Care for office maintenance and communicate with building management and service providers.
• Maintain office policies, procedures, and administrative records.
• Support leadership with administrative projects and reporting.
• Aid in data entry and document management.
• Support cross-functional teams with special projects assigned.
• Aid in LINQ culture events such as annual trips and employee Golden Tickets.
• Work alongside marketing when needed to order supplies and replenish stock for LINQ swag.

Human Resources

• Assist with recruitment activities, including posting job openings, conducting initial phone screening conversations, scheduling interviews, and coordinating candidate communications.
• Support new hire onboarding including background checks, new hire paperwork and offer letters.
• Maintain employee personnel files and HR records in Paylocity HRIS system, ensuring compliance with company policies.
• Support employee benefit enrollments.
• Support internal reporting requests for HR related information.
• Maintain new employee gift program and ensure delivery to all new hires.
• Maintain confidentiality of employee information and HR documentation.
• Perform other HR related tasks as assigned.

Requirements

• High school diploma or equivalent.
• 2–4 years of experience in human resources, office administration, or administrative support.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service and interpersonal skills.
• Ability to prioritize multiple tasks and meet deadlines.

Compensation

Anticipated hiring salary for this position is $60,000-$65,000. Applicants with related experience may be considered for higher salary range.

Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience with HRIS and/or payroll systems.
• Knowledge of employment laws and HR best practices.
• Experience with Salesforce.