Executive Analyst
Essential Functions
Ensures Department services are provided with exceptional customer service and the highest level of ethical standards.
Captures the administrative and business management function of the division, including the processing and preparation of budget and personnel transactions.
Conducts studies of divisional operations, recommends changes in policies and procedures, and supervises the installation and implementation of approved changes, when directed by the division head.
Instructs other personnel and members of the public in the various elements of the City's budget and other aspects of the City's fiscal policies and procedures.
Prepares a wide variety of financial analyses, forecasts, and reports utilizing Excel, Word, Powerpoint, Peoplesoft, and other computer software programs.
Prepares written administrative reports and conducts surveys pertaining to divisional activities.
Prepares formal reports for presentation to the City Manager and the City Council.
Provides information in response to public inquiries, receives and resolves complaints, and administers the division's public information program.
Represents the division head at meetings and in administrative matters and appears on his/her behalf before commissions or other boards and agencies upon assignment by the division head.
Directs the implementation, coordination, development, and operation of federal, state, or local grant programs or projects.
Processes or supervises the processing of pertinent documents such as contracts, permits, petitions, bid specifications, requests for proposal, ordinances and resolutions.
May drive on City business depending on the needs of the position.
May supervise subordinate employees.
May review and evaluate employees' job performance and effectively recommend personnel action.
Minimum Requirements
An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.
Experience: Four years of responsible experience in administrative work involving issues of budget, management, organization, personnel or other related functions.
Education/Training: Bachelor's degree in public administration, business administration, or a related field.
Highly Desirable: Experience working in a public safety environment or other government agency. Experience in grant compliance and finance (applying, reviewing, maintaining, and reporting) in a public safety environment or other government agency.
License(s)/Certification(s)
Valid Class C California Driver's License.
Knowledge
Budget administration, processes and procedures.
Business practices and procedures.
Principles and practices of supervision.
Principles of government financing and budgetary analysis.
Administrative report and presentation development.
Principles and practices of administrative research and statistical analysis.
Skill
Conflict/complaint resolution.
Effective oral and written communications, both on a one-on-one and a group basis.
Use of computer applications such as Excel, Word, Powerpoint, Microsoft Outlook.
Organizing and prioritizing assignments.
Ability
Provide exceptional customer service to all employees and vendors.
Accept constructive criticism.
Analyze situations accurately and adopt an effective course of action.
Conduct basic research.
Develop necessary skills from on-the-job training and meet the standards of performance for the classification by the end of the probationary period.
Draft complex analytical and narrative reports.
Effectively interact with boards, commissions and the public.
Effectively supervise subordinates.
Effectively represent the City of Glendale to members of the public.
Foster a teamwork environment.
Handle confidential information with discretion.
Interpret and apply City policies, procedures, rules and regulations.
Maintain accuracy in completing financial and other reports.
Maintain accurate oversite and reporting of grants.
Model and practice the highest standards of ethical conduct.
Perform a variety of administrative and technical duties with little or minimal supervision.
Plan and organize work to meet schedules and deadlines.
Prepare clear and concise written reports.
Read, write and comprehend directions in English.
Review and evaluate employees' job performance.
Selection Process
EVALUATION OF APPLICATION: All applications, resumes and submitted reference materials will be reviewed and evaluated and only the best-qualified candidates based on applicable experience will be invited to the selection process.
WRITTEN EXAMINATION: (PASS/FAIL) To evaluate the applicant's ability to be successful in this position. The Exam will be relevant to the duties of the position.
ORAL INTERVIEW: (Weight of 100%) To evaluate the applicants' experience, education, and general background for the position. Candidates must pass the exam with a minimum score of 70.00% in order to be placed on the eligible list.
TIME AND PLACE OF THE EXAMINATION WILL BE ANNOUNCED.
Evaluations will be based on the candidate's education and experience relevant to the position.
The City of Glendale reserves the right to modify the examination components or their weighting. If changes are necessary, candidates will be informed of the specific examination components and their weight before the examination is administered.
The City of Glendale complies with state and federal obligations to provide reasonable accommodations for applicants and employees with disabilities. Applicants with special needs are encouraged to inform the Human Resources Department at least five days before the first examination to ensure reasonable accommodations can be arranged.
The provisions of this bulletin do not constitute an express or implied contract. The City of Glendale offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance.
The above listed benefits apply to full-time, salaried positions only.