Executive Aide

About the role

The Executive Aide (EA) provides executive-level assistance to the senior vice president, chief of staff and strategic advisor to the president, the associate vice president for government relations, and the associate vice president for local government and community relations. The EA's objective is to increase the senior vice presidents, and associate vice presidents, available time for high-level responsibilities.

Responsibilities

• Manage interactions with university representatives and assume responsibility for business activities of the departments that include, but are not limited to, managing schedules of the senior vice president, chief of staff and strategic advisor to the president, the associate vice president for government relations, and the associate vice president for local government and community relations.
• Arrange complex meetings and maintain necessary correspondence for various committees, including agendas, minutes, membership, mailings and files.
• Manage and secure logistical details for all on- and off-site appointments.
• Proactively anticipate and arrange travel to and from appointments as needed.
• Confirm domestic and international travel, including hotel, airline and ground transportation.
• Develop detailed travel itineraries, including all pertinent background materials, confirmations, and contact information.
• Make adjustments on short notice as urgent shift in priorities change.
• Independently and proactively identify and triage problems and issues for the SVP and AVPs.
• Investigate and resolve matters of significance on behalf of the SVP and AVPs.
• Manage projects assigned by the executive assistant to the president.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Use the utmost discretion and strategic planning to maximize participation from campus constituents and utilize Campus Services to showcase Case Western Reserve University's strengths in research, community engagement and academic excellence.
• Project management activities may include acquiring resources and managing the efforts of team members and third-party contractors or consultants in order to submit funding applications and deliver projects according to plan.
• Manage and monitor budget records for the Office of Government Relations.
• Authorize expenditures in accordance with budget.
• Process and reconcile financial documents, including purchase requisitions; travel and expense reimbursements for the SVP and AVPs; and other invoices using the PeopleSoft enterprise resource planning suite.
• Auxiliary in forecasting and budgeting analysis for the Office of Government Relations.
• Ensure accuracy of charges reflected on the Office of Government Relations financial statements by reconciling operating expenses.
• Identify and resolve any discrepancies and process journal entries when necessary.
• Manage process for consultant/contractor proposals and approvals in PeopleSoft and track progress to completion.
• Advance the goals of the Office of the President, the Office of Government Relations, and the Office of Local Government and Community Relations, with administrative support that includes answering telephones, receiving visitors, ordering supplies, maintaining equipment, preparing correspondence and files, and distributing mail.
• Initiate and follow up on routine correspondence.
• Proofread and edit correspondence, reports, records, etc. as necessary for effective office communications.
• Perform significant and time-sensitive work requiring both independent judgment and the greatest level of discretion of a confidential nature with limited supervision.
• Handle large volumes of confidential university information, documents and correspondence.
• Assignments require the individual to rely on their own resources in task accomplishment.
• Examples include organizing electronic files, archiving files, paper files.
• Handle difficult, sensitive and highly confidential situations with the utmost professionalism and confidentiality.
• Manage multiple projects and tasks concurrently.
• Manage and monitor budget records for the Office of Government Relations.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and monitor budget records for the Office of Government Relations.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high-level government, legislative and corporate officials.
• Manage and execute campus visits from high